---
title: "Service Contract for the Planned Maintenance of Environmental Air Conditioning Systems"
ocid: "ocds-b5fd17-8ec59041-b7ad-4c0d-8a9e-b9362989bb2a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8ec59041-b7ad-4c0d-8a9e-b9362989bb2a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8ec59041-b7ad-4c0d-8a9e-b9362989bb2a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8ec59041-b7ad-4c0d-8a9e-b9362989bb2a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LANCASTER UNIVERSITY"
published: "2023-10-23"
---

# Service Contract for the Planned Maintenance of Environmental Air Conditioning Systems

Buyer: LANCASTER UNIVERSITY  
Current stage: Award  
OCID: ocds-b5fd17-8ec59041-b7ad-4c0d-8a9e-b9362989bb2a

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## Summary

The procurement process involves Lancaster University awarding a service contract for the planned maintenance of environmental air conditioning systems. The contract, valued at approximately £25,000 per year, will encompass the inspection, servicing, and maintenance of air conditioning units across the university campus. The procurement is conducted through an open procedure, with a tender period ending on 2nd May 2023. The contract is for five years, starting on 1st September 2023.

This tender opportunity presented by Lancaster University is suitable for small and medium-sized enterprises (SMEs) and vendors in the repair and maintenance services sector. Businesses providing air conditioning services and maintenance are well-suited to compete for this contract. The contract offers a chance for business growth, particularly for companies specialising in the maintenance of air conditioning systems. Interested parties should review the detailed documentation available on the university's procurement platform for further information.

## Notice

** To express an interest in this tender please go to https://in-tendhost.co.uk/lancaster/aspx/Home to access the tender documents Please then download the documentation, complete, and return through In-Tend before 2nd May 2023 at 10am. Please note that the University is closed 6th April - 12th April, and 1st May. As such, you may not receive a response to queries received on these dates, however we will aim to respond as soon as possible. Please ensure any clarifications are sent well in advance of the stage deadline. We cannot guarantee a response to clarifications received after COB 25th April, however every effort will be made to reply before the deadline.** The awarded Service Contract shall be for the statutory and advisory inspection, service and manufacturers' recommended maintenance of Air Conditioning systems used to achieve a desired temperature and humidity environment comfort level within Lancaster University campus properties. Lancaster University has a large number of predominantly split cassette, DX and VRF type air conditioning systems installed across the campus. The air conditioning units serve a variety of different use spaces within academic teaching and science research buildings, seminar and meeting room spaces, IT comms server rooms and IT data centres. The air conditioning systems generally comprise of wall or ceiling mounted internal cassette units, connected to their corresponding external condensers with interconnecting refrigerant gas pipelines. Please note that the value of PS25,000 is an approximate yearly spend. The full length of this contract if all extensions are used will be five years. Please see the Expression of Interest document for more details.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a32e24c5-7b26-4a40-bb7e-12ef754799df |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Oct 2023 |
| Submission deadline | 2 May 2023 |
| Future notice date | Not specified |
| Award date | 10 Aug 2023 |
| Contract period | 31 Aug 2023 - 31 Aug 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £25,000 |
| Lots value | Not specified |
| Awards value | £98,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LANCASTER UNIVERSITY |
| Locality | LANCASTER |
| Post town | Lancaster |
| Postcode | LA1 4YW |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD44 Lancaster and Wyre |
| Local authority | Lancaster |
| Electoral ward | University |
| Westminster constituency | Lancaster and Wyre |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE ACME FACILITIES GROUP |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 50 - Repair and maintenance services

### Codes

- 39717000 - Fans and air-conditioning appliances
- 50000000 - Repair and maintenance services

## Release History

- 23 Oct 2023 at 13:48 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a32e24c5-7b26-4a40-bb7e-12ef754799df
- 28 Mar 2023 at 14:22 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/cd385822-2b5d-420c-b428-da29b6c2e950

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a32e24c5-7b26-4a40-bb7e-12ef754799df
  23rd October 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/cd385822-2b5d-420c-b428-da29b6c2e950
  28th March 2023 - Opportunity notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/lancaster/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8ec59041-b7ad-4c0d-8a9e-b9362989bb2a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8ec59041-b7ad-4c0d-8a9e-b9362989bb2a.json.