---
title: "South Cambridgeshire District Council - Planning Obligations (Section 106) Greater Cambridge Shared Planning Section 106 Monitoring System"
ocid: "ocds-b5fd17-8f02c727-8cbe-48fb-bb9c-672e57890cbb"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f02c727-8cbe-48fb-bb9c-672e57890cbb"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8f02c727-8cbe-48fb-bb9c-672e57890cbb.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8f02c727-8cbe-48fb-bb9c-672e57890cbb.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SOUTH CAMBRIDGESHIRE DISTRICT COUNCIL"
published: "2022-12-08"
---

# South Cambridgeshire District Council - Planning Obligations (Section 106) Greater Cambridge Shared Planning Section 106 Monitoring System

Buyer: SOUTH CAMBRIDGESHIRE DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-8f02c727-8cbe-48fb-bb9c-672e57890cbb

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## Summary

The South Cambridgeshire District Council is undertaking a procurement process for a Planning Obligation Administration system to manage Section 106 agreements. This system aims to improve data accessibility across multiple council departments, produce necessary reports, and integrate with existing finance systems. The procurement method is an open procedure, with the tender deadline set for 31st October 2022. The contract period spans from 28th November 2022 to 27th November 2027. The buying organisation, South Cambridgeshire District Council, has awarded the £48,000 contract to Exacom Systems Ltd on 8th December 2022.

This tender offers opportunities for businesses providing software solutions and information systems to compete in the procurement process. Small and medium-sized enterprises (SMEs) are specifically suited for this opportunity. Businesses interested in delivering established and nationally recognised Planning Obligation Administration software systems with capabilities in data management and system integration can potentially grow through participation in this tender. The location of the procurement is in the East of England, and the industry category is services.

## Notice

SCDC is leading on a joint procurement exercise to acquire a Planning Obligation Administration system (the System) on behalf of the GCSP. In both Cambridge City and South Cambridgeshire records relating to Section 106 agreements are recorded in bespoke Microsoft Access databases. Both the Cambridge City Council and the South Cambridgeshire databases maintains records relating to around 1,500 developments, respectively. In addition, Cambridge City Council also maintains a dormant database containing information on around 500 developments. Records on how section 106 monies have been spent are held separately. Recent internal audits for the Councils highlighted weaknesses with the current systems and recommended the implementation of a new holistic database incorporating both information on the section 106 agreement and project spend management. At the same time Regulations (the Community Infrastructure Levy Regulations 2010 as amended) require annual Infrastructure funding statement and associated datasheets to the Government. The project must therefore deliver an established and nationally recognised Planning Obligation Administration software system satisfying the following objectives: * Ability for multiple Council departments to access data and maintain records * A public interface providing read only access to information by third parties * Ability to generate pre-population reports including the Infrastructure Funding Statement and Annual Monitoring Report * Ability to generate CSV files in accordance with Government guidance (Ministry for Housing Communities and Local Government) * Ability to create bespoke reports on any information field * Ability to create system notifications for when site visits or obligations (including contributions) become due * Ability to link with the TechnologyOne finance system Further information on minimum System requirements is contained in Section 2. The project will also deliver, as a minimum, a data migration of planning application records held by the Councils respective databases where a Section 106 agreement exists and transfer mapping information from the Idox based Total Land Charges system. Applicants are also invited to propose solutions on data transfer from existing systems which the Council will consider separately. Data migration fees should be presented on a day rate basis. If you wish to apply for this tender please visit our e-tendering portal at: https://procontract.due-north.com/Advert?advertId=eca1cca6-2e4e-ed11-811a-005056b64545

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/88200951-15b4-40a9-9360-8582af793741 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Dec 2022 |
| Submission deadline | 31 Oct 2022 |
| Future notice date | Not specified |
| Award date | 8 Dec 2022 |
| Contract period | 9 Dec 2022 - 27 Nov 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £48,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH CAMBRIDGESHIRE DISTRICT COUNCIL |
| Locality | CAMBOURNE |
| Post town | Cambridge |
| Postcode | CB23 6EA |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH42 Cambridgeshire CC |
| Local authority | South Cambridgeshire |
| Electoral ward | Cambourne |
| Westminster constituency | St Neots and Mid Cambridgeshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EXACOM SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 8 Dec 2022 at 09:47 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/88200951-15b4-40a9-9360-8582af793741
- 17 Oct 2022 at 15:28 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12ab46fa-d685-423e-b02d-232112e517ec

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/88200951-15b4-40a9-9360-8582af793741
  8th December 2022 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/12ab46fa-d685-423e-b02d-232112e517ec
  17th October 2022 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=eca1cca6-2e4e-ed11-811a-005056b64545
  Advert

## Notice URLs

- https://www.scambs.gov.uk

## Provenance

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