--- title: "Property Advice - Dispersed Working" ocid: "ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIG LOTTERY FUND" published: "2017-05-05" --- # Property Advice - Dispersed Working Buyer: BIG LOTTERY FUND Current stage: Tender OCID: ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6.json) ## Summary The Big Lottery Fund has initiated a procurement process entitled "Property Advice - Dispersed Working", aimed at developing a flexible property portfolio across England. The procurement, classified under the services category, is currently in the Tender stage, with a deadline for submissions set for 22nd May 2017. The contract is expected to commence on 5th June 2017 and continue until 4th March 2018. The successful service provider will be responsible for sourcing office locations in Exeter, Manchester, and Leeds, advising on space in various regions, and providing project management support, among other responsibilities. This tender presents a significant opportunity for firms specialising in property consultancy, project management, and facilities management, particularly those that can adapt to diverse client needs. Businesses that emphasise sustainability and community engagement, as outlined in the requirements, would be particularly well-suited to compete. Small and medium-sized enterprises (SMEs) are encouraged to apply, given their capability to offer tailored services and foster local collaboration. ## Notice Require a Service Provider to advise the Fund on developing a flexible property portfolio in England, which reflects our vision and principles. * Be physically present in the communities we support * Be in spaces that reflect and encourage our vision * Confidently invite customers and stakeholders in, to discuss ideas, collaborate with others and seek support * Fulfil our environmental aspirations * Be an asset to the communities in which we are based * Utilise the facilities and supplier of the local community for their benefit (e.g. utilising social enterprises). The Service Provider will: * Source three new locations for offices in Exeter, Manchester and Leeds * Advice on securing flexible space in 6 regions (Midlands, Yorkshire and Humber, North West, North East, South East, South West) which may mean co-locating with other organisations on a flexible basis so that staff who work further afield from the main office are able to access desk space when required (see below) * Arranging moves and any refits for these offices, including advice on contracts where necessary * Reconfiguring space in our Newcastle office, in line with changing resource numbers and requirements * Considering appropriate use of any vacant or unused space in Birmingham * Transferring knowledge, mentoring and developing three Facilities Managers and the senior lead to manage these changes in the future. Each FM will be responsible for two regions each, and the contractor will develop them through working closely with them and involving them in options. * Supporting the identification of appropriate contractors, developing plans and overseeing works * Providing the Fund with advice on appropriate materials and specifications for works at new and existing premises * Providing advice on costs and running the project within budget * Acting as direct interface with contractors * Working as part of the overall project team * Reporting on progress While our final space requirements for each of the 6 hubs are still being refined, our current assumptions are as follows: Manchester - space for 10 permanent staff and up to 20 occasional users, formal meeting room space and access to collaboration/informal meeting space * Leeds - space for 10 permanent staff and up to 10 occasional users, formal meeting room space and access to collaboration/informal meeting space * Exeter - space for 7 permanent staff and up to 10 occasional users, formal meeting room space and access to collaboration/informal meeting space * Birmingham - We anticipate that we have sufficient space in our Birmingham with minimal change to layout required, however there is likely to be some unused space * London - work is currently in progress to add an additional 16 desks to our office, which should meet our requirements * Newcastle - we will be downsizing numbers from approximately 280 to 180 but are under lease to retain three floors until 2021. We will therefore require advice on reconfiguring ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/18b7f438-84f8-48c3-ac3f-21e25bc54ae4 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 5 May 2017 | | Submission deadline | 22 May 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Jun 2017 - 4 Mar 2018 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIG LOTTERY FUND | | Locality | LONDON | | Post town | Central London | | Postcode | EC4A 1DE | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | City of London | | Electoral ward | Castle Baynard | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services ### Codes - 71241000 - Feasibility study, advisory service, analysis - 71242000 - Project and design preparation, estimation of costs - 71244000 - Calculation of costs, monitoring of costs - 71245000 - Approval plans, working drawings and specifications - 71247000 - Supervision of building work - 71248000 - Supervision of project and documentation ## Release History - 5 May 2017 at 16:25 - TenderCancellation - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/18b7f438-84f8-48c3-ac3f-21e25bc54ae4 - 5 May 2017 at 14:15 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4739da40-a123-4daa-8620-68b16b3555b1 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/18b7f438-84f8-48c3-ac3f-21e25bc54ae4 5th May 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/4739da40-a123-4daa-8620-68b16b3555b1 5th May 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/9a520e87-c66f-4191-b11c-e785423f14e5 Invitation to Tender ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8f20b223-4169-45b3-a4ee-b3923ca5e9e6.json.