---
title: "Electronic Document Management / Medical Records Storages Option Appraisal"
ocid: "ocds-b5fd17-8f51cdeb-37ea-42d8-beb1-94a0ec159fdc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f51cdeb-37ea-42d8-beb1-94a0ec159fdc"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8f51cdeb-37ea-42d8-beb1-94a0ec159fdc.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8f51cdeb-37ea-42d8-beb1-94a0ec159fdc.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LEWISHAM AND GREENWICH NHS TRUST"
published: "2022-01-05"
---

# Electronic Document Management / Medical Records Storages Option Appraisal

Buyer: LEWISHAM AND GREENWICH NHS TRUST  
Current stage: Award  
OCID: ocds-b5fd17-8f51cdeb-37ea-42d8-beb1-94a0ec159fdc

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## Summary

The procurement process for the "Electronic Document Management / Medical Records Storages Option Appraisal" has been completed by the Lewisham and Greenwich NHS Trust, located in London, UK. This service falls under the category of business and management consultancy and related services. The contract, valued at £67,500, was awarded on 5th January 2022 following a selective procurement method through a call-off from a framework agreement. The contract commenced on 1st December 2021 and is set to run until 31st March 2022. The procurement stage has now transitioned to the award phase.

This tender presents significant opportunities for businesses specialising in electronic document management, medical records systems, and consultancy services focused on healthcare optimisation. Small and medium enterprises (SMEs) with expertise in developing innovative EDM solutions would be well-suited to engage in similar future tenders. Given the evolving needs of healthcare organisations for efficient records management, this is an ideal space for businesses aiming to expand their footprint in public sector contracts.

## Notice

We would look to procure the services of an external resource to develop an EDM and/or Medical Records service/storage business case that covers the immediate need around the QEH medical records function, but also covers the way that the implementation of an EDM will change the paper Medical Records storage needs of the Trust once an EDM solution is in place. An EDM business case was previously commissioned in 2018 (see attachment) for a complete EDM solution but did not proceed through Trust approval. This original case should be used as a foundation to re-evaluate and consider all EDM options - revising the case to demonstrate all the best options available for the Trusts current and future needs. The revised case should be presented using the Standard Plus Business Case Template (see attachment). The Trust is open to further discussions around whether a single case for the reprovision of QEH Medical Records function in an alternative location AND the purchase of and EDM and association scanning services forms a single case OR of two smaller, but linked cases are developed and taken through Trust governance as separate processes

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8023e1af-6423-4ce8-a7b8-11f1d5c2da5d |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Jan 2022 |
| Submission deadline | 29 Oct 2021 |
| Future notice date | Not specified |
| Award date | 5 Jan 2022 |
| Contract period | 1 Dec 2021 - 31 Mar 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £70,000 |
| Lots value | Not specified |
| Awards value | £67,500 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEWISHAM AND GREENWICH NHS TRUST |
| Locality | LONDON |
| Post town | South East London |
| Postcode | SE1 4BY |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI44 Lewisham and Southwark |
| Local authority | Southwark |
| Electoral ward | Chaucer |
| Westminster constituency | Bermondsey and Old Southwark |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | APIRA |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79400000 - Business and management consultancy and related services

## Release History

- 5 Jan 2022 at 18:27 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8023e1af-6423-4ce8-a7b8-11f1d5c2da5d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8023e1af-6423-4ce8-a7b8-11f1d5c2da5d
  5th January 2022 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f51cdeb-37ea-42d8-beb1-94a0ec159fdc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8f51cdeb-37ea-42d8-beb1-94a0ec159fdc.json.