--- title: "QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections" ocid: "ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2020-01-07" --- # QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60.json) ## Summary Birmingham City Council is conducting a procurement process for a project titled "QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections." This initiative falls under the services procurement category, specifically focusing on archive services, and is situated in Birmingham, West Midlands, United Kingdom. The contract is currently in the Tender stage, with a submission deadline set for 31st January 2020. The anticipated contract period is from 3rd February 2020 to 3rd August 2020, during which the selected supplier will work on appraisals and recommendations for the preservation of various local history materials. This tender presents a significant opportunity for businesses specialising in archival services, conservation, and cataloguing. Suppliers experienced in managing large collections or providing compliant storage solutions would find this project particularly relevant. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the council explicitly considers their involvement, thus fostering a competitive environment that can lead to business growth through successful contract fulfilment. ## Notice Sutton Coldfield archive comprises around 500 linear metres of shelving and c.400 records management boxes of archival and local history material that includes: o the records of Sutton Borough Council from the mid-19th century to c.1974 o an extensive collection of local authority building plans o historic newspapers o photographic collections o material relating to the 9th Scout Jamboree held in Sutton Coldfield in 1957 o Civil Defence records o local history published works The archive is currently stored in three separate store rooms at the library site at Lower Parade, Sutton Coldfield. To facilitate this, the Council requires a supplier for the provision of work to comprise: 1) Preliminary work to provide intellectual control of the collections and an appraisal of the conservation and preservation needs of the collection. This will inform: 2) Production of a report to present recommendations for the future of the collections, to include costed option, with time scales, for future cataloguing/intellectual control work, conservation and preservation work. The report will need to give consideration to the provision of EN 16893:2018 compliant storage and access to the material by stakeholders. The anticipated length of the project will be 6 months. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quote submission should be returned by noon on 31st January 2020 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/18975b02-aac4-4ae6-8c62-1312c3a78c85 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Jan 2020 | | Submission deadline | 31 Jan 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 3 Feb 2020 - 3 Aug 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 7WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 39131100 - Archive shelving - 79995100 - Archiving services - 92500000 - Library, archives, museums and other cultural services - 92510000 - Library and archive services - 92512000 - Archive services ## Release History - 7 Jan 2020 at 13:01 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/18975b02-aac4-4ae6-8c62-1312c3a78c85 - 7 Jan 2020 at 12:32 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/18975b02-aac4-4ae6-8c62-1312c3a78c85 - 10 Dec 2019 at 15:39 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/18975b02-aac4-4ae6-8c62-1312c3a78c85 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/18975b02-aac4-4ae6-8c62-1312c3a78c85 7th January 2020 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8f7fc618-a015-4cd7-b04d-7339737eee60.json.