---
title: "Data and Document Archiving Solution"
ocid: "ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LONDON BOROUGH OF MERTON"
published: "2025-05-06"
---

# Data and Document Archiving Solution

Buyer: LONDON BOROUGH OF MERTON  
Current stage: Award  
OCID: ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29.json)

## Summary

The London Borough of Merton has concluded the procurement process for a "Data and Document Archiving Solution" under the services category, specifically focusing on software packages and information systems. The open procedure procurement method concluded with an award on 31st March 2025, and the contract commenced on 2nd April 2025, running until 1st April 2028. This process was initiated in the United Kingdom, and the awarded contract is valued at £43,364 GBP. The procurement stage has reached the "Award" phase with Maluma Solutions Ltd being the selected supplier.

This contract represents a significant opportunity for businesses specialising in data management and software solutions, particularly those capable of delivering comprehensive archiving systems. While the procurement was awarded to Maluma Solutions Ltd, similar companies, especially SMEs not deterred by the unsuitability criterion for small to medium enterprises in this instance, could find future opportunities in tenders of this nature. Such contracts provide a pathway for business growth in the domain of public sector software services, encouraging innovation and the expansion of technical capabilities.

## Notice

Fusion - Data and Document Archiving solution with Visualfiles. Including licences, installation and set up.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/64b59eb2-aa5f-46d9-a5d6-cf88c0a89ab0 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 May 2025 |
| Submission deadline | 31 Mar 2025 |
| Future notice date | Not specified |
| Award date | 30 Mar 2025 |
| Contract period | 1 Apr 2025 - 1 Apr 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £43,364 |
| Lots value | Not specified |
| Awards value | £43,364 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF MERTON |
| Locality | MORDEN |
| Post town | Sutton |
| Postcode | SM4 5DX |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Merton |
| Electoral ward | Merton Park |
| Westminster constituency | Wimbledon |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MALUMA SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 6 May 2025 at 15:34 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/64b59eb2-aa5f-46d9-a5d6-cf88c0a89ab0

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/64b59eb2-aa5f-46d9-a5d6-cf88c0a89ab0
  6th May 2025 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.merton.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-8f9672bf-40ca-490e-92a9-d6b3366bab29.json.