---
title: "Prototype for Inclusive Archive Hub"
ocid: "ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2021-11-17"
---

# Prototype for Inclusive Archive Hub

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9.json)

## Summary

The public procurement process for the "Prototype for Inclusive Archive Hub" tender was conducted by The National Archives, located in Richmond, England. This tender falls under the services industry category, specifically classified as software packages and information systems, with additional classifications related to IT services, research and development, health and social work, as well as community and cultural services. The procurement method employed was an open procedure, which is below the threshold, initiated on 14 October 2021, with the tender period concluding on 1 November 2021. The contract period began on 8 November 2021 and is set to conclude by 31 March 2022.

This tender presents a significant opportunity for businesses that offer software development, IT consulting, and research services, particularly for small and medium enterprises (SMEs) and voluntary community sector enterprises (VCSEs). These organisations can leverage their expertise to create a user-friendly prototype for The National Archives, enhancing the accessibility of diverse historical records. Collaborating with industry partners to improve search functionalities and categorisation mechanisms within the digital portal could be a key area for innovative solutions, making this a lucrative opportunity for firms with strong capabilities in software engineering and user experience design.

## Notice

A prototype that will allow the digital portal to our central repository, Discovery, to become the digital gateway to collections of records from across the UK. Discovery currently provides no way to filter national content thematically, so there is no straightforward way to bring less privileged narratives to the fore - in fact no way to categorise content at all beyond the repository that holds it. We would like to create a prototype to address this issue, to address the problem, how can collections be both brought together and separated out? The prototype will: * Manage terms to be picked up by Elasticsearch * Filter by term manifested in the Discovery UI and the API * Enable terms to run in parallel across TNA and non-TNA records via the API (not necessarily within the interface) * Be an example template for 3rd party display of data We have formed partnerships with organisations within the Archives sector to test the functionality of the development of the system. The Appointed Supplier will collaborate with partners to redesign the front end search page to ensure it is 'user-friendly', with prompts and advice of how to use the search for records.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9b7dcf85-d7c8-4d63-b333-64056e4feb2b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Nov 2021 |
| Submission deadline | 1 Nov 2021 |
| Future notice date | Not specified |
| Award date | 16 Nov 2021 |
| Contract period | 8 Nov 2021 - 31 Mar 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £24,970 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PANLOGIC |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services
- 85 - Health and social work services
- 92 - Recreational, cultural and sporting services
- 98 - Other community, social and personal services

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services
- 85000000 - Health and social work services
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services

## Release History

- 17 Nov 2021 at 14:03 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9b7dcf85-d7c8-4d63-b333-64056e4feb2b
- 15 Oct 2021 at 08:21 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/afbf2578-ff08-4608-a310-8777e6e9efc2
- 14 Oct 2021 at 10:22 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/afbf2578-ff08-4608-a310-8777e6e9efc2
- 14 Oct 2021 at 09:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/afbf2578-ff08-4608-a310-8777e6e9efc2
- 14 Oct 2021 at 09:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/afbf2578-ff08-4608-a310-8777e6e9efc2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9b7dcf85-d7c8-4d63-b333-64056e4feb2b
  17th November 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/afbf2578-ff08-4608-a310-8777e6e9efc2
  27th October 2021 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d73aeb83-15e6-4de7-a064-629023889915
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/8bd19c8c-8086-44d9-86f1-44611a13daa9

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-90b61450-b83a-4d27-ad6c-a45dbc34aaa9.json.