---
title: "Electronic Document Management System 2023 - AWARD"
ocid: "ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "COTTSWAY HOUSING ASSOCIATION LIMITED"
published: "2023-10-30"
---

# Electronic Document Management System 2023 - AWARD

Buyer: COTTSWAY HOUSING ASSOCIATION LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c.json)

## Summary

The Cottsway Housing Association Limited has recently awarded a contract for an Electronic Document Management System 2023. The procurement process was initiated as an open tender, with a contract period running from September 1, 2023, to August 31, 2026. The main procurement category for this IT services contract falls under works. The tender deadline was on July 3, 2023, in Oxfordshire, United Kingdom. The total contract value is £63,360. The buying organisation, Cottsway Housing Association Limited, sought a fit-for-purpose document management solution to meet present and future needs within a reasonable timeframe.

This tender by Cottsway Housing Association Limited for an Electronic Document Management System 2023 presents an opportunity for businesses offering IT services related to consulting, software development, and Internet support. Small and medium-sized enterprises (SMEs) are well-suited to compete in this open procedure procurement. The awarded contract, aimed at enhancing document management efficiency, was granted to Target Integration Ltd. Businesses looking to provide long-term solutions and ongoing support in the document management sector can find growth prospects in responding to such public procurement opportunities.

## Notice

Currently, Cottsway is utilising MRI's Documotive EDRM system as a document storage solution across various business areas such as Housing, Property Management, Finance, and HR. However, this system has not been updated for several years, leading to difficulties in effectively managing and maintaining documents in a centralised manner. Additionally, Cottsway has recently implemented Microsoft Office 365, which has resulted in a shift towards storing and collaborating on documents in SharePoint. Therefore, there has been a fragmentation in the storage of key documents, dispersed across different platforms. This existing approach is no longer sustainable in meeting the present and future document management requirements of Cottsway. Cottsway Housing is aiming to achieve the following from this tender exercise: 1. A fit-for-purpose EDMS solution that delivers all essential requirements and as many desirable requirements as possible. 2. To provide a solution that delivers the requirements whilst proving value for money, within a reasonable timeframe. 3. Longevity of the chosen solution, including any future upgrades/updates, and ongoing support.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b18cfbef-95db-4dd5-a70d-4526615b5b30 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Oct 2023 |
| Submission deadline | 3 Jul 2023 |
| Future notice date | Not specified |
| Award date | 18 Sep 2023 |
| Contract period | 31 Aug 2023 - 31 Aug 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £63,360 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COTTSWAY HOUSING ASSOCIATION LIMITED |
| Locality | OXFORDSHIRE |
| Post town | Oxford |
| Postcode | OX28 4YG |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ14 Oxfordshire CC |
| Local authority | West Oxfordshire |
| Electoral ward | Witney South |
| Westminster constituency | Witney |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TARGET INTEGRATION |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 30 Oct 2023 at 15:37 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/b18cfbef-95db-4dd5-a70d-4526615b5b30

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/b18cfbef-95db-4dd5-a70d-4526615b5b30
  30th October 2023 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c.json.