--- title: "Meeting Rooms - Video Conferencing Refresh (phase 3)" ocid: "ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06.json" source: "Contracts Finder" current_stage: "Planning" buyer: "DEPARTMENT FOR EDUCATION" published: "2022-10-05" --- # Meeting Rooms - Video Conferencing Refresh (phase 3) Buyer: DEPARTMENT FOR EDUCATION Current stage: Planning OCID: ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06.json) ## Summary The Department for Education is planning a procurement process titled "Meeting Rooms - Video Conferencing Refresh (phase 3)" in the office and computing machinery category. The buying organisation is located at Sanctuary Buildings, 20, Great Smith Street, London, SW1P 3BT, England. The procurement stage is currently in the planning phase, with an engagement end date of 17/10/2022. This tender for video conferencing solutions presents an opportunity for suppliers specialising in office and computing machinery to engage with the Department for Education. Small and medium-sized enterprises and voluntary, community, and social enterprise organisations are well-suited to participate. Interested parties are invited to a virtual supplier event on 20/10/2022 via Microsoft Teams, with registration required by 17/10/2022 to join the pre-market engagement. The Department aims to finalise requirements based on supplier expertise before proceeding with the procurement process. ## Notice The Department for Education Videoconferencing Offering for Large Rooms - Supplier Event Date & Time: 20/10/2022 11:00-12:00 DfE's IT is managed internally by the Customer Experience, Digital and Technology directorate. Videoconferencing is one of our most important core services, enabling multi-office teams to collaborate effectively and deliver for the education sector. Given the recent rise in 'hybrid working', videoconferencing has become more important than ever as teams are now rarely co-located. The department has recently completed two phases of videoconferencing upgrades to make the service more resilient and suitable for hybrid working in small, medium, and large meeting rooms. We are now exploring options to tailor the audio offering in a small number of extra-large and multifunctional meeting rooms. Given the requirement for a more bespoke solution, we are looking to engage with suppliers and utilise their expertise in this sector to understand what products are available to achieve our requirements. Once we have a full understanding of the technology offers available, we will be able to decide on the most appropriate solution for DfE, finalise the requirements, and proceed to market. We will be hosting a supplier event on 20/10/2022 11:00-12:00, held virtually via a Microsoft Teams meeting. This will kick off with a presentation by DfE on the current videoconferencing set up and the outcomes that we're trying to achieve. There will also be time for suppliers to ask clarification questions to help prepare a response. After the event, suppliers will be invited to complete a questionnaire to highlight their proposal(s). The supplier responses will be reviewed and where appropriate, suppliers may be invited to a 1-2-1 to explore ideas and discuss further. Supplier interested in this event should register their interest by emailing technology.category@education.gov.uk by close of play 17/10/2022. A teams invite will be issued prior to the event. Registration is for the Pre-Market Engagement Event only. Please note, this is NOT a Contract Notice nor an invitation to tender for a contract opportunity and any suppliers invited to the event will not have a privileged position in relation to any future contract opportunity. Any subsequent procurement(s) that DfE conducts will be based on the fair and objective outcome of a procurement process. I look forward to your response. Liane Dell Commercial Lead for Hardware & Hosting DfE Commercial Directorate Additional information: The Department for Education Videoconferencing Offering for Large Rooms - Supplier Event Date & Time: 20/10/2022 11:00-12:00 Our vision and purpose: At our heart, we are the department for realising potential. As we continue to move through the pandemic, the work of our Department is as crucial as ever. Our vision highlights that we must support every learner to catch up on what they have missed and push beyond the immediate crisis to continue to improve our education and care system so that it levels up opportunity and supports every person, regardless of their background, to maximise their potential. At the Department for Education, we enable children and students to thrive, by protecting the vulnerable and ensuring the delivery of excellent standards of education, training, and care. This helps realise everyone's potential - and that powers our economy, strengthens society, and increases fairness. DfE's IT is managed internally by the Customer Experience, Digital and Technology directorate. Videoconferencing is one of our most important core services, enabling multi-office teams to collaborate effectively and deliver for the education sector. Given the recent rise in 'hybrid working', videoconferencing has become more important than ever as teams are now rarely co-located. The department has recently completed two phases of videoconferencing upgrades to make the service more resilient and suitable for hybrid working in small, medium, and large meeting rooms. We are now exploring options to tailor the audio offering in a small number of extra-large and multifunctional meeting rooms. Given the requirement for a more bespoke solution, we are looking to engage with suppliers and utilise their expertise in this sector to understand what products are available to achieve our requirements. Once we have a full understanding of the technology offers available, we will be able to decide on the most appropriate solution for DfE, finalise the requirements, and proceed to market. We will be hosting a supplier event on 20/10/2022 11:00-12:00, held virtually via a Microsoft Teams meeting. This will kick off with a presentation by DfE on the current videoconferencing set up and the outcomes that we're trying to achieve. There will also be time for suppliers to ask clarification questions to help prepare a response. After the event, suppliers will be invited to complete a questionnaire to highlight their proposal(s). The supplier responses will be reviewed and where appropriate, suppliers may be invited to a 1-2-1 to explore ideas and discuss further. Supplier interested in this event should register their interest by emailing technology.category@education.gov.uk by close of play 17/10/2022. A teams invite will be issued prior to the event. Registration is for the Pre-Market Engagement Event only. Please note, this is NOT a Contract Notice nor an invitation to tender for a contract opportunity and any suppliers invited to the event will not have a privileged ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/22778e0f-1a75-43cd-8f71-91a60900a177 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Oct 2022 | | Submission deadline | Not specified | | Future notice date | 17 Oct 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEPARTMENT FOR EDUCATION | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 3BT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages - 30200000 - Computer equipment and supplies ## Release History - 5 Oct 2022 at 15:03 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/22778e0f-1a75-43cd-8f71-91a60900a177 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/22778e0f-1a75-43cd-8f71-91a60900a177 5th October 2022 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1f73bfcb-ec35-4972-9319-9d037cffcbf9 n/a - http://na position in relation to any future contract opportunity. Any subsequent procurement(s) that DfE conducts will be based on the fair and objective outcome of a procurement process. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-919d75ec-f662-4363-b95b-965365d82d06.json.