--- title: "Preservation Scanning and Digitisation of Archival Materials - Lot 1 and Lot 2" ocid: "ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae.json" source: "Contracts Finder" current_stage: "Award" buyer: "TRANSPORT FOR LONDON" published: "2017-06-09" --- # Preservation Scanning and Digitisation of Archival Materials - Lot 1 and Lot 2 Buyer: TRANSPORT FOR LONDON Current stage: Award OCID: ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae.json) ## Summary The procurement process for the "Preservation Scanning and Digitisation of Archival Materials" involves Transport for London as the contracting authority, with a total estimated contract value of £90,000. This initiative, classified under scanning services, comprises two separate lots: Lot 1 focusing on the preservation scanning of archival documents and Lot 2 on the digitisation of audio-visual materials. The procurement method utilised was a selective or restricted procedure, with the tender period concluding on 3 April 2017 and the contract period spanning from 4 April 2017 to 2 April 2019. The project is based in London, England. This tender presents a significant opportunity for businesses specialising in archival services, digitisation, and document management. Companies with capabilities in both offsite scanning of documents and conversion of audio-visual materials will be particularly well-positioned to compete. The engagement from Transport for London offers a platform for growth, allowing suitable suppliers to expand their portfolio in public sector projects and enhance their visibility in the archival services market. ## Notice This is a requirement covering 2 separate Lots with an estimated value of PS90,000 in total. Preservation Scanning of Archival Documents (Lot 1) Provision of offsite digitisation to a defined standard of archival documents as directed by Transport for London Corporate Archives. Digital Conversion of Archival Audio Visual Materials (Lot 2) Provision of offsite conversion to a defined standard of archival VHS, Audio and Betamax tapes as directed by Transport for London Corporate Archives. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/115ca404-2591-4efd-92be-a2d87fb91d3b | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Jun 2017 | | Submission deadline | 3 Apr 2017 | | Future notice date | Not specified | | Award date | 2 Apr 2017 | | Contract period | 3 Apr 2017 - 2 Apr 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £90,000 | | Lots value | Not specified | | Awards value | £90,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | TRANSPORT FOR LONDON | | Locality | LONDON | | Post town | South West London | | Postcode | SW1H 0TL | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI London | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | LOT 1 TOWNSWEB ARCHIVING; LOT 2 MAX COMMUNICATIONS | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79999100 - Scanning services ## Release History - 9 Jun 2017 at 10:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/115ca404-2591-4efd-92be-a2d87fb91d3b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/115ca404-2591-4efd-92be-a2d87fb91d3b 9th June 2017 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a06f5155-2a63-4497-a387-ebbd2beeb37c Preservation Scanning and Digitisation of Archival Materials - Lot 1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6c406ab4-32dd-4151-8f1c-7c85568193ac Preservation Scanning and Digitisation of Archival Materials - Lot 1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1cd4a127-36d1-496a-ba8d-9d1029a2cacc Preservation Scanning and Digitisation of Archival Materials - Lot 1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e989f39e-08a2-45bc-89dc-3495bb8d18fe Preservation Scanning and Digitisation of Archival Materials - Lot 2 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2fe1e782-a7e5-4802-89a3-aa626b841a65 Preservation Scanning and Digitisation of Archival Materials - Lot 2 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/00d19122-410d-4cb3-8842-2fa7a09ad33a Preservation Scanning and Digitisation of Archival Materials - Lot 2 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9311b219-fe11-4cc8-8af9-764d9f0199ae.json.