---
title: "Document Manager"
ocid: "ocds-b5fd17-93f30170-5852-4216-b4f4-3f3fe570eb61"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-93f30170-5852-4216-b4f4-3f3fe570eb61"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-93f30170-5852-4216-b4f4-3f3fe570eb61.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-93f30170-5852-4216-b4f4-3f3fe570eb61.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DEFRA NETWORK ETENDERING PORTAL"
published: "2021-05-10"
---

# Document Manager

Buyer: DEFRA NETWORK ETENDERING PORTAL  
Current stage: Award  
OCID: ocds-b5fd17-93f30170-5852-4216-b4f4-3f3fe570eb61

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## Summary

The procurement process, led by the Defra Network eTendering Portal, has awarded a contract for a "Document Manager" service within the legal advisory and information services industry. This contract, valued at £54,740, is part of an initiative to manage and enhance document control systems for the SCAH Capital Programme. The contract period is set from 26 April 2021 to 31 July 2021, with the procurement method being selective, specified as a call-off from a framework agreement. Key dates in this process include the tender period, which concluded on 26 March 2021, and the contract award date, published on 10 May 2021.

This tender presents an opportunity for businesses to expand in the legal advisory and information services sector, particularly those specialising in document management and electronic record-keeping solutions. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) may find this tender especially relevant, as they can leverage their expertise in managing documentation controls in compliance with both internal and external policies, thereby enhancing their competitive edge in the public procurement landscape.

## Notice

- To manage and develop the SCAH Capital Programme document controls systems and archives. - To liaise with stakeholders - To produce training and guidance information - To liaise, manage, develop and maintain an electronic records database. - To control identification, accession, archiving, retrieval, return and disposal of records and documents using an appropriate documentation tracking system. - To define and assure documentation for supporting key Capital Programme milestones and activities eg. Procurement - To ensure prompt retrieval of documents on request from properly authorised persons. - To operate security systems in accordance with internal and external policies and procedures. - To provide an auditable trail of the incoming and outgoing programme/sub-programme/project documentation. - To define, establish and maintain programme and project archiving structures. - To ensure the amendment and maintenance of all mandatory publications, documents and notices. - To ensure that the latest versions of documents are available at points of use and that locations are known to all users. This includes uploading and maintenance of any central system used by Capital Programme. - To define and assure the Configuration Librarian for projects and be responsible for all master copies of project's specialist products. - To define the controls, and assure, the receipt, identification, storage, status and issue of all project products. - To issue and maintain a record of copies of products for review, change, correction or information. - To define and maintain an issue log on behalf of project managers and notify copyholders of changes to their copies. Additional information: Please note that Defra procurement uses an E-tendering system for Procurement activities. This is currently provided by Bravo Solutions. To access appropriate tendering and contractual documents, please access the E-Tendering portal at https://defra.bravosolution.co.uk", ensuring that your registration includes "Defra". If you have any problems with this system, please contact Bravo on their telephone helpline number 0800 368 4850 or by emailing them at help@bravosolution.co.uk.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2067e386-4fe5-440e-b786-dfc21c05538f |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 May 2021 |
| Submission deadline | 26 Mar 2021 |
| Future notice date | Not specified |
| Award date | 25 Apr 2021 |
| Contract period | 25 Apr 2021 - 31 Jul 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £54,740 |
| Lots value | Not specified |
| Awards value | £54,740 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEFRA NETWORK ETENDERING PORTAL |
| Locality | LONDON |
| Post town | Not specified |
| Postcode | SP1J 3JR |
| Country | Not specified |
| ITL 1 | Not specified |
| ITL 2 | Not specified |
| ITL 3 | Not specified |
| Local authority | Not specified |
| Electoral ward | Not specified |
| Westminster constituency | Not specified |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GATENBY SANDERSON |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79140000 - Legal advisory and information services

## Release History

- 10 May 2021 at 13:00 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/2067e386-4fe5-440e-b786-dfc21c05538f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2067e386-4fe5-440e-b786-dfc21c05538f
  10th May 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5e99ac4f-ea19-40ca-9551-38f5371aa118
  n/a

## Notice URLs

- https://defra.bravosolution.co.uk

## Provenance

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