---
title: "Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies"
ocid: "ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ADVANTAGE SOUTH WEST"
published: "2021-12-20"
---

# Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies

Buyer: ADVANTAGE SOUTH WEST  
Current stage: Award  
OCID: ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a

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## Summary

The public procurement process involves Advantage South West as the buying organisation, seeking services for the maintenance, repair, and servicing of gas and other fuel heating systems. The tender, titled "Gas & Other Fuels Heating System Servicing, Maintenance Repair and selected Replacement and associated services and associated supplies," falls under the industry category of repair and maintenance services of central heating with an anticipated contract start date of 3 January 2022, running until 2 January 2026, with an option for a further six years. The procurement method employed is an open procedure, with the tender period ending on 31 August 2021.

This tender presents significant opportunities for businesses specialising in heating system services and maintenance, particularly those that are SMEs. Companies engaged in safety checks, routine maintenance, and emergency repairs would be well-suited to compete for contracts within this framework. The contract covers an extensive portfolio of properties managed by East Devon District Council, thus creating a consistent demand for qualified service providers in the East Devon area.

## Notice

All information is available from www.advantageswtenders.co.uk Project ref: DN599603 The inspection, servicing and repair of heating equipment is a fundamental responsibility that landlords are obligated to undertake. In particular it is a requirement that all gas, LPG and oil powered appliances owned by the landlord are serviced annually. This framework will cover the servicing, repair, replacement and upgrade of heating systems (including hydrogen should it be implemented). Please note that Members retain the right to utilise all or part of these when mini-tendering. The main elements of the scope of service are: * Safety Checks; * Periodic Servicing and Inspections; * Routine Maintenance; * Diagnosis of faults; * Responsive Maintenance; * Out of Hours Emergency Work; * Ad hoc boiler replacements (excluding planned programmes); * Commercial and communal boiler * Technical Inspections; and * Mutual Exchange Gas Tests All properties must have a valid Landlord's Gas Safety Record (LGSR) or OFTEC certificate as appropriate. The minimum acceptable performance level is 100%. As the provision and retention of accurate up-to-date information is a crucial part of this type of contract, we require that the contractor provides access to a secure online system to manage information. Whilst this framework allows the landlord to order the installation of replacement systems, it does not create a contractual obligation for the client to award all replacements to the successful contractor. Lot 1: East Devon District Council (EDDC) Two companies appointed to framework. Direct award of full contract to company in first place. It is anticipated that the Contract will commence in April 2022 and will run for four years, with an option to continue for up to a further six years (subject to agreement by both parties) ie a maximum of ten years. Should the contract with the company in first place be terminated EDDC will be able, should it wish, to offer the contract to the second placed company. EDDC's stock is mostly within the East Devon district in postcode areas EX8 - EX14, EX15 (part), EX4 - EX5 (Part), EX24. East Devon District Council (EDDC) owns approximately 4250 properties, mainly in East Devon. Of these, approximately 3000 have equipment that will be covered by this contract. Lot 2: Advantage South West Framework. Enough tenderers to provide suitable competition for future mini-competitions will be awarded places on the framework to provide geographical coverage for Advantage South West Members. Contracts will be awarded through further competition. Please note that some Members undertake this work in-house and some have contractual arrangements already in place. Consequently there is no guarantee that any work will be awarded from this Lot. The framework validity period will be 3 January 2022 - 2 January 2026. Members can award contracts that outlast the end date of the framework, and this will be the case for the direct awards in Lot 1.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/575789fe-6186-4ab2-b052-20f9f64f925e |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Dec 2021 |
| Submission deadline | 31 Aug 2021 |
| Future notice date | Not specified |
| Award date | 13 Dec 2021 |
| Contract period | 3 Jan 2022 - 2 Jan 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ADVANTAGE SOUTH WEST |
| Locality | YEOVIL |
| Post town | Bath |
| Postcode | BA22 8WN |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK62 Somerset |
| Local authority | Somerset |
| Electoral ward | Brympton |
| Westminster constituency | Yeovil |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 5 |
| Supplier names | BRITISH GAS SOCIAL HOUSING LTD T/A PH JONES; DODD GROUP (SOUTH; GAS CALL SERVICES; LIBERTY GROUP; ROBERT HEATH HEATING |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50720000 - Repair and maintenance services of central heating

## Release History

- 20 Dec 2021 at 15:44 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/575789fe-6186-4ab2-b052-20f9f64f925e
- 28 Jul 2021 at 13:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/971b2d47-b3d2-46d2-9642-cb64a73cb178

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/575789fe-6186-4ab2-b052-20f9f64f925e
  20th December 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/971b2d47-b3d2-46d2-9642-cb64a73cb178
  28th July 2021 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=a7d45785-a4ef-eb11-810d-005056b64545
  Advert

## Notice URLs

- http://www.advantagesouthwest.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9593f837-55fd-4e39-958a-e3e83782349a.json.