---
title: "Provision of a new collaboration & contract management system"
ocid: "ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE COAL AUTHORITY"
published: "2021-04-13"
---

# Provision of a new collaboration & contract management system

Buyer: THE COAL AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247

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## Summary

The Coal Authority is seeking to procure a new collaboration and contract management system, with a contract value of £213,255. This tender is classified under the CPV category for software package and information systems and is part of the services industry. The procurement method used is an open procedure, which is above the threshold. The initial tender period ended on 2nd September 2020, with the contract now actively running from 23rd March 2021 to 22nd March 2026, situated in Mansfield, England.

This procurement presents significant opportunities for small and medium-sized enterprises (SMEs) that specialise in IT services, particularly those offering consulting, software development, and document management solutions. Businesses capable of delivering an NEC contract management tool that promotes efficient communication and collaboration within the context of government projects related to environmental management will be well-positioned to compete. Engaging with the Coal Authority could open avenues for future contracts in related operational projects and assets.

## Notice

The Coal Authority have a growing portfolio of operational projects and assets, which require efficient and effective communication with suppliers. For example, one of the Coal Authority's statutory duties is to deal with water pollution caused by mining. The Coal Authority's Environment team fulfils this duty by building and operating Coal and Metal Mine Water Treatment Schemes with its contractors and suppliers using the NEC3 and NEC4 suite of contracts. The Coal Authority are therefore looking for an NEC contract management tool to replace the tool currently in use. Additionally, the system should provide document sharing and document management functionality, and enable Coal Authority staff to work in a highly collaborative way with each other and colleagues from third party organisations. Additional information: This tender will be managed through our Procurement Portal InBye where all tender documents can be found. Please invite yourself to this event on our portal to participate. Attached is guidance on how to access our portal

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e8d6c46b-77d7-41d1-923a-7efa99a08d9d |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Apr 2021 |
| Submission deadline | 2 Sep 2020 |
| Future notice date | Not specified |
| Award date | 23 Mar 2021 |
| Contract period | 23 Mar 2021 - 22 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £213,255 |
| Lots value | Not specified |
| Awards value | £213,255 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE COAL AUTHORITY |
| Locality | MANSFIELD |
| Post town | Nottingham |
| Postcode | NG18 4RG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF15 North Nottinghamshire |
| Local authority | Mansfield |
| Electoral ward | Berry Hill |
| Westminster constituency | Mansfield |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HYDE PARK SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 13 Apr 2021 at 13:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e8d6c46b-77d7-41d1-923a-7efa99a08d9d
- 24 Jun 2020 at 14:06 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c6230cb3-9fd1-4c0f-ab66-e1d96ceb4359

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e8d6c46b-77d7-41d1-923a-7efa99a08d9d
  13th April 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/c6230cb3-9fd1-4c0f-ab66-e1d96ceb4359
  24th June 2020 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c9ac3ad4-ddcf-4c9d-bd9b-d700502b6275
  How to access our tender portal
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/30ed8de6-5165-4c57-b8ef-7d089b0f1775
  Procurement Guidance & Supporting Information

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-95c7b731-2312-43d8-8de7-d69b4545a247.json.