---
title: "Digitisation and Scanning"
ocid: "ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "CRAVEN DISTRICT COUNCIL"
published: "2018-11-20"
---

# Digitisation and Scanning

Buyer: CRAVEN DISTRICT COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486

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## Summary

Craven District Council is currently in the Tender stage of the procurement process for a project titled "Digitisation and Scanning", which falls under the services category and involves scanning services (CPV code: 79999100). This tender was published on 20th November 2018, and the submission deadline for bids is set for 4th January 2019. The successful contractor will manage the collection, secure transportation, scanning, and confidential destruction of files archived in Skipton, North Yorkshire. The total estimated value of this contract is £75,000, and the contract period is anticipated to run from 4th February 2019 to 3rd February 2020.

This opportunity presents significant potential for businesses specialising in digitisation and archival services, including SMEs and voluntary community social enterprises due to the eligibility requirements. Companies adept in secure file handling, scanning technology, and data management processes would be particularly well-suited to compete. Engaging in this contract could help these businesses expand their market presence and enhance their portfolio with local government contracts, strengthening their competitive edge in the public sector.

## Notice

Craven District Council is looking to appoint a supplier to manage the end to end process for the following; * Collection of the archive boxes from three sites in Skipton, North Yorkshire, ideally all archives will be cleared at the same time or within a short time frame * Secure transportation of boxes from the three sites to the premises where the files will be scanned * File preparation including removal of paper clips and staples * Indexing of files in line with the indices specified on the boxes * Secure, compliant storage of all of the boxes during the period of scanning * Scanning of the files including Optical Character Recognition * Provision of the scanned files back to Craven District Council via secure disc storage * Secure and confidential destruction of the files post-digitisation following authorisation from Craven District Council

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5949dea1-975d-44c0-9dbb-40a927adcd09 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Nov 2018 |
| Submission deadline | 4 Jan 2019 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 4 Feb 2019 - 3 Feb 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CRAVEN DISTRICT COUNCIL |
| Locality | SKIPTON |
| Post town | Bradford |
| Postcode | BD23 1FJ |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE2 North Yorkshire |
| ITL 3 | TLE22 North Yorkshire |
| Local authority | North Yorkshire |
| Electoral ward | Skipton West & West Craven |
| Westminster constituency | Skipton and Ripon |
| Delivery location | TLE Yorkshire and The Humber |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 20 Nov 2018 at 15:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5949dea1-975d-44c0-9dbb-40a927adcd09

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/5949dea1-975d-44c0-9dbb-40a927adcd09
  20th November 2018 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.cravendc.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-95f6504c-f5dc-4a1c-81e1-d6f3ba5f8486.json.