---
title: "CEFAS23-83 Contract for overseas scientific workshop facilitation Services"
ocid: "ocds-b5fd17-96559594-12d3-423d-a598-eb4952543bae"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-96559594-12d3-423d-a598-eb4952543bae"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-96559594-12d3-423d-a598-eb4952543bae.md"
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source: "Contracts Finder"
current_stage: "Award"
buyer: "CEFAS"
published: "2023-09-05"
---

# CEFAS23-83 Contract for overseas scientific workshop facilitation Services

Buyer: CEFAS  
Current stage: Award  
OCID: ocds-b5fd17-96559594-12d3-423d-a598-eb4952543bae

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## Summary

The buying organisation, Cefas, has awarded a contract for overseas scientific workshop facilitation services with a total value of £200,000. The contract period is from 1st September 2023 to 31st March 2025, covering workshops in South Africa, Sri Lanka, and Ghana. The procurement method used was an open procedure, and the tender period ended on 8th August 2023.

This tender presents an opportunity for businesses that offer event services, particularly those experienced in facilitating workshops and conferences. The contract involves designing agendas, providing virtual and in-person hosting, managing stakeholder attendance, and ensuring compliance with accessibility laws. Businesses with expertise in digital facilitation and event management would be well-suited to compete for this opportunity.

## Notice

Cefas require provision of effective and professional facilitation services for a variety of workshops, conferences, and events that Cefas will be running in various international locations across the duration of the Contract. The Supplier will: 1. Work closely with Cefas colleagues to understand the objectives and principles of the relevant programme of work for which the facilitation is required. 2. Develop and design a workshop/s agenda and any other associated literature such as name badges, workshop/s literature packs, posters, and programmes (required during the design of the workshop). These resources must be made available to virtual participants also. 3. Facilitate the required workshops, to involve, for example, interactive elements, breakout activities, training sessions and keynote speakers. Including providing staff to co-ordinate and host the event both virtually and where required in-person. 4. Option for workshops to be made available via an event platform/website, accessible through a computer and/or mobile, which the Tenderer must host and manage. This platform should be capable of hosting accessible recordings of the events for a minimum of 6 months after the event. 5. Workshops must comply to UK accessibility and local accessibility laws. 6. Ability to provide virtual and in-person options for attendance. 7. Invites will be sent via the relevant Foreign, Commonwealth & Development Office (FCDO) and/or Cefas and other Arm's Length Bodies (ALBs). The successful Tenderer will be required to liaise extensively with these parties to manage attendance by delegates. 8. Support management of stakeholder attendance. 9. Lead and provide technical expertise in digital facilitation and necessary tools for a virtual and blended workshop. There may be a need for the Tenderer to assist in the compering of the workshops, to be agreed with Cefas prior to the events. 10. Be involved in venue selection to ensure appropriate facilities are available. 11. Ensuring conference facilities are set-up for the workshop appropriately, and in a covid-safe manner (if applicable). Manage logistics of this prior and during the workshop and ensure integrated virtual attendance is possible throughout the workshop. 12. Provide a workshop report detailing discussions, key actions, and messages within one month of the workshop event with Cefas experts. Cefas currently have need of the above services for 3 upcoming workshops in South Africa, Sri Lanka and Ghana. However, there are likely to also be future requirements for these services across several regions under a variety of Cefas International Programmes. These additional requirements are included under this Contract up to a total potential value of PS200,000.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/fa083d90-ba3a-4830-8d6d-cbb7fcc90231 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Sep 2023 |
| Submission deadline | 8 Aug 2023 |
| Future notice date | Not specified |
| Award date | 29 Aug 2023 |
| Contract period | 31 Aug 2023 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000 |
| Lots value | Not specified |
| Awards value | £200,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CEFAS |
| Locality | LOWESTOFT |
| Post town | Norwich |
| Postcode | NR33 0HT |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH63 East Suffolk |
| Local authority | East Suffolk |
| Electoral ward | Kirkley & Pakefield |
| Westminster constituency | Lowestoft |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | REALISE (EUROPE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 5 Sep 2023 at 12:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/fa083d90-ba3a-4830-8d6d-cbb7fcc90231

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/fa083d90-ba3a-4830-8d6d-cbb7fcc90231
  5th September 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a81a4296-e281-408a-8427-6bafe44b62e3
  CEFAS23-83 APPENDIX 3 - Cefas_Condtions_of_Contract V2.0_SIGNED_Redacted

## Provenance

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