--- title: "Purchase of Laboratory Test Data and UKAS Quality Management System" ocid: "ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e.json" source: "Contracts Finder" current_stage: "Planning" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2020-02-12" --- # Purchase of Laboratory Test Data and UKAS Quality Management System Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e.json) ## Summary The Derbyshire County Council is conducting a tender for the "Purchase of Laboratory Test Data and UKAS Quality Management System" within the laboratory equipment industry, specifically focusing on support for highway maintenance. This procurement is currently in the planning stage, with engagement set to conclude on 12 March 2020. Bids are expected to address the functionality and compliance needs of a Highways Materials Laboratory, which includes site-based capabilities for testing various materials and recording results. Interested parties can find more details about this procurement on the specified notice platforms published on 12 February 2020. This tender presents significant opportunities for businesses specialising in laboratory services, software development, and quality management systems. Small and medium-sized enterprises (SMEs) would be well-suited to compete, particularly those with expertise in environmental testing, calibration systems, and compliance monitoring. By participating, these businesses can potentially secure ongoing contracts related to highway maintenance projects over a five-year period, fostering growth through established relationships with a key public sector authority. ## Notice To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works. The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on - testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design. During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. We monitor samples and tests associated with :- Soils / Aggregates / Asphalts / Concretes /Hazardous contamination such as Tar/Water Quality/Noise Levels/On Site skid resistance/On Site texture depth measurement/On Site longitudinal Regularity/On Site density. We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position. Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface. The materials Laboratory manages under a UKAS quality system and the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example, if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should identify this. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc. The Materials Laboratory is undertaking a number of research and development tasks, working with others we will need to share information on a one off basis, make bespoke results tables and import results from partner organisations. The System must take survey data and manipulate the data easily. Additional information: Please access the link above to access the documents for further information. If you are registered, please log in to the portal with your password and search for this opportunity. If not, please register and when a password is received follow the above. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ba3967f1-b1a4-4101-8d57-49acb5507f7e | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Feb 2020 | | Submission deadline | Not specified | | Future notice date | 12 Mar 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3FW | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | Not specified | ## CPV Codes ### Divisions - 38 - Laboratory, optical and precision equipments (excl. glasses) - 73 - Research and development services and related consultancy services ### Codes - 38000000 - Laboratory, optical and precision equipments (excl. glasses) - 73111000 - Research laboratory services ## Release History - 12 Feb 2020 at 16:40 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/ba3967f1-b1a4-4101-8d57-49acb5507f7e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ba3967f1-b1a4-4101-8d57-49acb5507f7e 12th February 2020 - Early engagement notice on Contracts Finder - https://www.eastmidstenders.org/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9677af12-a8aa-406c-8e5e-665789fae23e.json.