--- title: "F11519 Continuing Healthcare/Childrens Services Database Service" ocid: "ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SOUTH OF ENGLAND PROCUREMENT SERVICES (COMMISSIONING SUPPORT)" published: "2018-04-26" --- # F11519 Continuing Healthcare/Childrens Services Database Service Buyer: SOUTH OF ENGLAND PROCUREMENT SERVICES (COMMISSIONING SUPPORT) Current stage: Tender OCID: ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868.json) ## Summary South of England Procurement Services (Commissioning Support) is seeking tenders for the "F11519 Continuing Healthcare/Childrens Services Database Service" to develop a web-based database aimed at improving data management for healthcare services. The tender is classified under the software package and information systems industry, with a procurement method described as an open procedure above threshold. The tender is currently in the active stage, with a submission deadline set for 25th May 2018. The contract is scheduled to commence on 1st November 2018 and will last until 31st October 2021, with delivery required to locations that include Southampton and other regions in the UK. This tender presents significant opportunities for software development companies, particularly those specialising in healthcare solutions and database services. Businesses that can provide innovative web-based systems and possess experience in the healthcare sector, particularly in data analysis and reporting, will be well-suited to compete. The successful vendor will play a key role in enhancing service user information management, facilitating a transformation from paper-based processes to electronic record keeping, ultimately supporting continuous improvement in healthcare service delivery. ## Notice West Hampshire CCG is seeking a single web-based database to hold service user related information and to replace its existing system. The database must fulfil the following objectives: o To hold information relating to all types of funding covered within the team including Funded Nursing Care, Joint Packages for Learning Disability adults, Continuing Healthcare and Children's Continuing Care, Complex, Adult Specialist and S117 packages of care, and safeguarding; o To hold all service user and financial information including assessments, placements, weekly costs and invoices paid; o Enable high quality data capture and for easy ad hoc reporting on all fields of the database including key weekly, monthly, quarterly and annual reports to enable effortless analysis and production; o The system must be fully supported (technical support) and kept up to date with key changes in both national and local legislation, policies and best practice; o It must be fit for purpose against the current specification of requirements and have the capability to adapt to future changes, support service user focus and quality, facilitate the personalisation of care planning and drive improvements throughout the process. The team is looking to continuously improve processes and procedures and seeks to find alternative methods that prove to be more efficient and productive. The database will support this in order to continually enhance the service; o The team are looking for a whole systems approach to record and report all activity within the respective teams; this may be linked with other services, departments and businesses. The main users of the database will be clinical lead nurses, clinical nurse assessors, case co-ordinators, administrators, managers and the finance team. It will also be used by auditors (both internal and external), the contracting team, the procurement team and the corporate team in future planning; o The system must facilitate the move away from paper based processes towards electronic record keeping. For example storing and completing assessments online, with key information and correspondence relating to each service user scanned/stored directly onto the service user's system file; o The Team requires individual logins for users to track changes and updates made by each user, for auditing purposes plus staff performance management; o Enable financial reporting and forecasting directly from the database; o User access tracking, providing audit trails on all data entry fields, including but not limited to: o who was has made changes to records; o What the changes were; o Who has approved/declined applications; o Eligibility date; o Users from other CCGs must be able to view information and reports in the database but this access must be restricted to only their own CCG records, and the information that is viewable must be anonymised; o In order to ensure Information Governance (IG) complia... Additional information: Instructions for Registering on the SoEPS Commissioning Support In-tend e-Tendering Portal 1. Browse to the SoEPS Commissioning Support portal https://in-tendhost.co.uk/soepscommissioning 2. Click the "Register" link on the left-hand side of the page. 3. Enter your correct business and user details. 4. Note the email address and password chosen and Click "Register My Company" when complete. 5. Login to the portal with the username/password. 6. You will be prompted to change your password on first login. 7. Hover your mouse over the "Tenders" button on the main toolbar and choose the relevant option: o "My Tenders" shows a list of the opportunities in which you have already expressed an interest or to which you have been invited o "Awarded" shows a list of tenders awarded on the system (where these are were open to all) o "Current" shows a list of all the advertised opportunities on the system (i.e. open to all) in which you are able to express an interest o "Forthcoming" shows a list of pipeline projects (including those in which providers can still express an interest - i.e. deadlines not yet reached) 8. Click on the "View Details" button for relevant opportunity to access the content, clicking "Express an Interest" where required to do so. 9. Click the relevant procurement as required then click the "Opt-In" at the bottom of the page to start building your submission to the procurement stage. This will move the project over to your "My Tenders" page. (This is a secure area reserved for your projects only). 10. Note the deadline for completion and follow the on screen instructions to complete the PQQ/ITT, accessing any attached documents as required. 11. Any questions on specific opportunities should be directed through the portal messaging facility. If you have any questions on the above or general questions around tendering with NHS South of England Procurement Services Commissioning Support please contact: commissioning.tenders@soeprocurement.nhs.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b20523e8-20b9-4c82-a009-f32cf1686bb2 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Apr 2018 | | Submission deadline | 25 May 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2018 - 31 Oct 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTH OF ENGLAND PROCUREMENT SERVICES (COMMISSIONING SUPPORT) | | Locality | HAMPSHIRE | | Post town | Southampton | | Postcode | SO50 5PB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ35 South Hampshire | | Local authority | Eastleigh | | Electoral ward | Eastleigh Central | | Westminster constituency | Eastleigh | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 85 - Health and social work services ### Codes - 48000000 - Software package and information systems - 48600000 - Database and operating software package - 48610000 - Database systems - 48611000 - Database software package - 72320000 - Database services - 85100000 - Health services ## Release History - 26 Apr 2018 at 16:15 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b20523e8-20b9-4c82-a009-f32cf1686bb2 - 26 Apr 2018 at 16:15 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b20523e8-20b9-4c82-a009-f32cf1686bb2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b20523e8-20b9-4c82-a009-f32cf1686bb2 26th April 2018 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/soepscommissioning/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/soepscommissioning ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-96cd723d-84ae-46fa-b628-f0a69b300868.json.