--- title: "Procurement of AV Equipment" ocid: "ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEST SUFFOLK COUNCIL" published: "2022-07-13" --- # Procurement of AV Equipment Buyer: WEST SUFFOLK COUNCIL Current stage: Tender OCID: ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9.json) ## Summary West Suffolk Council is currently seeking tenders for the procurement of Audio Visual (AV) Equipment, specifically to upgrade the microphone system in the Conference Room of West Suffolk House and to supply new AV equipment for the Conference Room at the Mildenhall Hub. This open procurement process has a submission deadline of 19 August 2022, with a final date for clarification questions set for 12 August 2022. The estimated contract value ranges from £180,000 to £220,000 and falls under the category of goods related to office and computing machinery. The contract is anticipated to commence on 1 October 2022 and will span a period until 30 September 2027. This tender presents a significant opportunity for businesses in the AV equipment sector, particularly those specialising in hybrid meeting solutions, installation services, and maintenance agreements. Small and medium-sized enterprises (SMEs) that can provide competitive quotations and demonstrate expertise in audio and video technology will be well positioned to participate in this tender. The open procedure allows for a wide range of suppliers to compete, potentially enhancing their market presence and securing a long-term contract with the West Suffolk Council. ## Notice West Suffolk Council wishes to replace or update the existing microphone system in the Conference Room of West Suffolk House and also additional provision of new Audio Visual equipment at is Conference Room at the new Mildenhall Hub. The new systems must be able to offer a hybrid solution so that attendees can join meetings virtually via MS Teams and provide online webcasting. West Suffolk are seeking quotation for purchase or update to the AV system and associated set up, along with a 5 year maintenance and support agreement Additional information: West Suffolk Council are currently out to tender for the provision of AV Equipment This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation. The deadline date for submissions of the tender is 19 August. Please note late returns will NOT be permitted The deadline for clarification questions is 12 August at 5pm which must be generated via the correspondence option on the website West Suffolk Council wishes to replace or update the existing microphone system in the Conference Room of West Suffolk House and also additional provision of new Audio Visual equipment at is Conference Room at the new Mildenhall Hub. The new systems must be able to offer a hybrid solution so that attendees can join meetings virtually via MS Teams and provide online webcasting. West Suffolk are seeking quotation for purchase or update to the AV system and associated set up, along with a 5 year maintenance and support agreement Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bf7ffad1-b4fa-4276-88e4-27f3e8b43ca8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jul 2022 | | Submission deadline | 19 Aug 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Oct 2022 - 30 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £220,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST SUFFOLK COUNCIL | | Locality | SUFFOLK | | Post town | Ipswich | | Postcode | IP33 3YU | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH64 West Suffolk | | Local authority | West Suffolk | | Electoral ward | Minden | | Westminster constituency | Bury St Edmunds and Stowmarket | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages - 32000000 - Radio, television, communication, telecommunication and related equipment ## Release History - 13 Jul 2022 at 11:44 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/bf7ffad1-b4fa-4276-88e4-27f3e8b43ca8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/bf7ffad1-b4fa-4276-88e4-27f3e8b43ca8 13th July 2022 - Opportunity notice on Contracts Finder - https://www.westsuffolk.gov.uk/Council/single_council/index.cfm Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-97234995-3494-44d3-b804-d2f7eff11ba9.json.