--- title: "The Provision of Services of Surgical Database" ocid: "ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec.json" source: "Contracts Finder" current_stage: "Planning" buyer: "ROYAL FREE LONDON NHS FOUNDATION TRUST" published: "2019-07-03" --- # The Provision of Services of Surgical Database Buyer: ROYAL FREE LONDON NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec.json) ## Summary The Royal Free London NHS Foundation Trust is currently in the planning stage for a tender titled "The Provision of Services of Surgical Database." This procurement aims to replace an unsustainable in-house database utilised for clinical information management, with a focus on supporting sensitive information and ensuring compliance with regulatory standards. The engagement end date for suppliers to express interest is 4th July 2019. The project is classified under the software package and information systems domain, with a tender value estimated at £5,000, based in London, England. This tender presents substantial opportunities for businesses specialising in IT services, particularly those offering software development and consulting services. Companies with expertise in healthcare IT solutions, database management, and integration with third-party systems would be well-positioned to compete. Furthermore, firms that can demonstrate the ability to provide secure, cloud-hosted systems with user-friendly interfaces and robust analytics capabilities would greatly benefit from participating in this procurement process. ## Notice The Surgical Services requirement at the Royal Free London NHS Foundation Trust has grown in the last decade and a bespoke database created in house is no longer sustainable. As a result, a replacement is being sought, and suppliers are invited to respond to this notice. THE SYSTEM CHARACTERISTICS TO INCLUDE: * Support for sensitive clinical information and supports ICD-10. * Role based access for minimum 20 concurrent users from mobile devices and web browsers with support for SSO. * Compliance with applicable standards for audit purposes and information governance. * Supports bi-directional connection with 3rd party systems (PAS, RIS, Anaesthesia etc). * Full audit of access to the system. * Secure cloud hosted with support for remote access. Minimum 20 concurrent users. SCOPE OF SERVICES * Auto-populate patient clinical record from data received from the trust PAS on an hourly basis, including diagnostic and procedure codes. * Automatically create discharge summaries and OPD appointment letters. * Has facility to create online operation notes that automatically populate procedure fields and permit creation and storage of drawings. * Ability to create datasets for clinical trials. * Ability to export data to Excel, SPSS. * Ability to generate ad hoc reports via an interactive tool. * A facility to report to all relevant national registries such as the National Flap Registry and provision for future extensions to report to other registries. * Presents information from the Anaesthesia database including the entries made by nursing staff in the Trust PAS (Cerner). At the very minimum, it should include the pre-operative information. * Ability to communicate and upload procedures to National Vascular Registry. * Communicates with LoRETA Database and includes equivalent fields. * Has MDT storage and linkage capability. * Uploads radiation doses for patients from CRIS/PACS. IPR * The Trust will provide expertise and an existing database to facilitate the development. The Trust in return requires the successful bidder to provide a route to shared equity in recognition of this collateral. Please note that bidders are required to be available for a webinar/WebEx on 27th June 2019 at 09:00am. Note that this event is being managed on the Due North Portal www.lppsourcing.org. Please only express your interest to attend via the Due North messaging system. The details of the event will then be shared with you. Additional information: Note that this event is being managed on the Due North Portal www.lppsourcing.org. Please only express your interest to attend via the Due North messaging system. The details of the event will then be shared with you. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b390bf52-9962-408a-8487-6b52c1087daa | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jul 2019 | | Submission deadline | Not specified | | Future notice date | 5 Jul 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £5,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROYAL FREE LONDON NHS FOUNDATION TRUST | | Locality | LONDON | | Post town | North West London | | Postcode | NW3 2QG | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI36 Camden | | Local authority | Camden | | Electoral ward | Gospel Oak | | Westminster constituency | Hampstead and Highgate | | Delivery location | TLI London | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 3 Jul 2019 at 12:44 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/b390bf52-9962-408a-8487-6b52c1087daa - 27 Jun 2019 at 12:52 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/e5f6fa0d-a19c-4553-9b14-2769bd38569b - 31 May 2019 at 07:36 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/95d21e69-837d-4efa-841a-f6b2dfacf019 - 30 May 2019 at 16:03 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/cbb82b18-3730-4846-93b9-2ed397e38e40 - 30 May 2019 at 15:21 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/e61a93ae-e600-4af4-a94b-9eff2bd6f111 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b390bf52-9962-408a-8487-6b52c1087daa 3rd July 2019 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/e5f6fa0d-a19c-4553-9b14-2769bd38569b 27th June 2019 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/95d21e69-837d-4efa-841a-f6b2dfacf019 31st May 2019 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/cbb82b18-3730-4846-93b9-2ed397e38e40 30th May 2019 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/e61a93ae-e600-4af4-a94b-9eff2bd6f111 30th May 2019 - Early engagement notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-97312af1-feb5-493e-abb0-0d3f0e3b2aec.json.