---
title: "TD2290 - Maintenance & Repair Services For Derby City Councils (DCC's) Highways Fleet"
ocid: "ocds-b5fd17-98724fe6-5746-4b5d-b26d-b199b80f6b62"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-98724fe6-5746-4b5d-b26d-b199b80f6b62"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-98724fe6-5746-4b5d-b26d-b199b80f6b62.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-98724fe6-5746-4b5d-b26d-b199b80f6b62.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2025-12-15"
---

# TD2290 - Maintenance & Repair Services For Derby City Councils (DCC's) Highways Fleet

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-98724fe6-5746-4b5d-b26d-b199b80f6b62

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## Summary

Derby City Council has successfully awarded a contract for the maintenance and repair services of its Highways Fleet, including Heavy Goods Vehicles (HGVs) and various items of plant and equipment. The procurement process, carried out as an open procedure above the threshold, was finalised on 16th October 2025, with the award published on 7th November 2025. This contract will run from 10th November 2025 to 9th November 2030 and is valued at £3,165,000. The geographical focus is in the East Midlands, UK, with HW Martin Fleet Maintenance Limited handling the implementation. Key industry category under this tender is the 'Repair and Maintenance Services' with CPV code 50000000, and it falls within the procurement stage tagged as 'awardUpdate'.

This tender presents significant opportunities for businesses specialising in vehicle maintenance to collaborate with a local authority, offering avenues for growth within the public sector. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are especially encouraged to compete, given their recognised suitability for the project. Prospective suppliers well-versed in maintenance of HGVs, and organisational flexibility to adjust to potential changes in fleet size and service areas can find this contract lucrative. Furthermore, the anticipated fleet expansion and possible adjustments due to local government reorganisation could result in increased service requirements, offering further business opportunities throughout the contract duration.

## Notice

Derby City Council (The Council) is undertaking this procurement to establish a contract for the provision of Maintenance for The Council's HGV Fleet and items of Plant & Equipment which operates within the Highways maintenance service. The Highways maintenance service is responsible for the repair and maintenance of the roads and pavements within the Derby City Council remit. This includes repairing potholes, road resurfacing, gully emptying and winter maintenance. The fleet is currently maintained by an in-house workshop, but capacity will be exceeded with planned fleet expansion in other areas of the authority. This has created a need for an experienced and competent Supplier/s to maintain, repair, and modify (where necessary) all HGV's and plant operated by the Highways department. Lot 1 Provision of full planned preventative maintenance of the Council's Heavy Goods Vehicle's (HGV's) operated by the highways department, which is Operator's Licence (O-Licence) compliant. Lots 2, 3 & 4 Provision of full planned preventative maintenance for plant, this is split into Lot 2 - JCB vehicles and equipment; Lot 3 - Rollers and pavers; and Lot 4 - Multihog. here will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2. For this contract, Derby City Council expects that the following changes may take place during the contract term: *Change in vehicle make or model - The Council may need to switch to different types or brands of vehicles during the contract. *Fleet size changes - The number of vehicles required may increase, which could affect the overall contract cost. oThe Council anticipate that due to the creation of the East Midlands Combined County Authority (EMCCA) there may result in changed to the council structures and service delivery For this contract it is anticipated that the effects of EMCCA may lead to an increased Fleet size and structure. *Change in service areas - The geographical area may change, particularly if there are updates due to Local Government Reorganisation (LGR). o Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased Fleet size and structure. o The core contract value, estimated at PS1,415,000.00, based on known current service requirements o An additional estimated value of PS705,000.00 - PS1,000,000.00 to reflect potential future changes in service scope or volume linked to LGR / EMCCA. It is unknown at this stage how this value will be split. These are not guaranteed changes but are to provide early notice to ensure they can be factored into your planning.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a68c2375-373a-4165-bdbb-afb5d6229f1f |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Dec 2025 |
| Submission deadline | 11 Sep 2025 |
| Future notice date | Not specified |
| Award date | 15 Oct 2025 |
| Contract period | 10 Nov 2025 - 9 Nov 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,415,000 |
| Lots value | Not specified |
| Awards value | £3,165,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HW MARTIN FLEET MAINTENANCE |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 15 Dec 2025 at 11:11 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a68c2375-373a-4165-bdbb-afb5d6229f1f
- 7 Nov 2025 at 13:36 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a68c2375-373a-4165-bdbb-afb5d6229f1f
- 12 Aug 2025 at 07:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1bf90816-52e4-4409-8cbe-b8324763524d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a68c2375-373a-4165-bdbb-afb5d6229f1f
  15th December 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/1bf90816-52e4-4409-8cbe-b8324763524d
  12th August 2025 - Opportunity notice on Contracts Finder
- http://www.eastmidstenders.org

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-98724fe6-5746-4b5d-b26d-b199b80f6b62. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-98724fe6-5746-4b5d-b26d-b199b80f6b62.json.