---
title: "Intranet Replacement Project"
ocid: "ocds-b5fd17-99027ba4-ce6e-47d9-a4c2-316e04488ea6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-99027ba4-ce6e-47d9-a4c2-316e04488ea6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-99027ba4-ce6e-47d9-a4c2-316e04488ea6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-99027ba4-ce6e-47d9-a4c2-316e04488ea6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LEEDS TRINITY UNIVERSITY"
published: "2017-06-20"
---

# Intranet Replacement Project

Buyer: LEEDS TRINITY UNIVERSITY  
Current stage: Award  
OCID: ocds-b5fd17-99027ba4-ce6e-47d9-a4c2-316e04488ea6

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## Summary

Leeds Trinity University is currently in the Award stage of the "Intranet Replacement Project," focusing on enhancing the university's internal online presence. The project is classified under the "Intranet network" industry category and is located in Leeds, Yorkshire and the Humber, England. Key deadlines include the tender submission deadline, which was on 21 February 2017, followed by the contract award on 6 March 2017. The procurement method details have not been specified, and tenderers were invited to propose solutions for either a portal-only scenario or a combined portal and content management system.

This tender presents significant opportunities for businesses involved in IT and digital solutions, particularly those that specialise in content management systems and user interface design. Companies that can deliver innovative solutions tailored to the academic environment, and those capable of addressing distinct needs for students and staff, would be particularly well-suited to compete. The budget for the first scenario was £25,000 for the initial year, indicating a viable market for small and medium-sized enterprises (SMEs) looking to expand their presence within educational institutions.

## Notice

Following the successful implementation of a new-look external website, focused on raising the profile of the University externally, it has now become apparent that the ageing design of the internally-focused Intranet requires urgent review. Upon completion, this project will have delivered a new or renewed environment, currently served by the Intranet system that facilitates: 1. The dissemination of news and information to university staff and students 2. Content creation and management, approval workflow 3. Documentation and technical and process training for content editors and support personnel. 4. Continual Service Improvement (CSI) plan for the system(s) finally delivered. 5. Student portal 6. Custom interactive functional systems. For example, the Degree Calculator, Study Room Bookings, Professional Placements etc. 7. Collaboration, workflow and document storage for project teams and departments Note: Listed in priority order The deliverables must reflect the needs of the users that have been identified through feedback from staff and students and must be personalised. Leeds Trinity University would like to explore two Scenarios. Scenario one is to procure a portal that would provide access to information only and scenario two is a portal and a content management system. Tenderers may submit a proposal that responds to a single scenario, or both scenarios. Scenario one - Portal Only To provide a single point of access to existing information systems such as Moodle, SITS and office 365 taking a 'mobile first' approach. The management of content, web pages, documents and other information assets is considered out of scope and would be addressed by LTU separately. Staff and students have different needs related to both the information they require and the means by which they access it. Proposals for this scenario should detail how the different needs will be met. Students would be able to view their timetable information, messages from course tutors, assignment and other key date information. Room bookings and print credit information are also examples of key information that would be made available. Staff would be able to view corporate news alerts, information from HR and finance systems as well as emails and calendar information. The total (year one) budget for scenario one is PS25,000 including VAT. Scenario 2 - Portal and Content Management System In addition to the portal described in option one, proposals covering this scenario should also include how your application supports the management of content such as web pages, documents, images etc. Management includes but is not limited to: * Ensuring consistency and quality * Versions history * Publishing workflow * Retention and deletion schedules * Role based access permissions * Navigation and searching Additional information: Key dates: Deadline for receipt of questions relating to the tender 17:00 Monday 06/02/2017 Answers to questions issued 17:00 Tuesday 07/02/2017 Tender submission deadline 10:00 Tuesday 21/02/2017 Site visit opportunity for shortlisted suppliers 09:30 - 13:30 Wednesday 01/03/2017 Award of Contract 17:00 Monday 06/03/2017

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b37724ff-c441-487e-92c2-8f61d89feab6 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jun 2017 |
| Submission deadline | 21 Feb 2017 |
| Future notice date | Not specified |
| Award date | 17 Jun 2017 |
| Contract period | 19 Jun 2017 - 19 Jul 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEEDS TRINITY UNIVERSITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS18 5HD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Horsforth |
| Westminster constituency | Leeds North West |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EX-LIBRIS (UK |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment

### Codes

- 32412120 - Intranet network

## Release History

- 20 Jun 2017 at 10:42 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/b37724ff-c441-487e-92c2-8f61d89feab6
- 20 Jun 2017 at 10:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3e5947ae-6bd0-410f-8372-f233cb0d338b
- 7 Feb 2017 at 08:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3e5947ae-6bd0-410f-8372-f233cb0d338b
- 30 Jan 2017 at 16:02 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3e5947ae-6bd0-410f-8372-f233cb0d338b
- 25 Jan 2017 at 09:23 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3e5947ae-6bd0-410f-8372-f233cb0d338b
- 24 Jan 2017 at 10:51 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3e5947ae-6bd0-410f-8372-f233cb0d338b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/b37724ff-c441-487e-92c2-8f61d89feab6
  20th June 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/3e5947ae-6bd0-410f-8372-f233cb0d338b
  20th June 2017 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2a50881e-cec0-43d3-a31a-6b0bcd9b1336
  invitation to tender documents and supporting background information appendices
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a2f2c802-47a4-4fb8-a996-18c9e920cb83
  Clarifications Register v1
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/534ba270-02a0-4bf8-bf99-64438c1b107d
  Clarifications Register v2
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/840641db-d623-47be-b2bf-538df86fd9d5
  Clarifications register v3 - Final

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-99027ba4-ce6e-47d9-a4c2-316e04488ea6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-99027ba4-ce6e-47d9-a4c2-316e04488ea6.json.