--- title: "Hertford Regional College - Tender for Cleaning Services" ocid: "ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2019-11-14" --- # Hertford Regional College - Tender for Cleaning Services Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62.json) ## Summary The Hertford Regional College is undertaking a tender process for cleaning services across its two campuses located in Ware (SG12 9JF) and Broxbourne (EN10 6AE). This procurement is being managed by The Litmus Partnership Ltd, with a contract duration of three years starting from 1st August 2019 until 31st July 2022, and an option for a two-year extension. The tender method employed is selective, under the restricted procedure above threshold, and interested suppliers were required to submit their Selection Questionnaire by 22nd March 2019. The total value of the contract is approximately £1.5 million, allowing for innovation and high standards in cleaning services that ensure a conducive environment for both students and staff. This tender presents significant opportunities for small and medium-sized enterprises (SMEs) within the cleaning sector. Companies with experience in delivering high-quality cleaning services, particularly those familiar with educational environments and capable of introducing innovative cleaning solutions, would be well-suited to compete. Suppliers that can meet the British Institute of Cleaning Science (BICSc) standards and are proactive in contract management could leverage this opportunity to enhance their business profile and potentially secure long-term contracts within the education sector. ## Notice The successful supplier will be required to provide cleaning services at Hertford Regional College, a vibrant further education college with ambitious targets operating across 2 campuses. We provide further education and higher education learning to students mainly between 16 and 19 but also other leaning courses to all ages. We have 2 main campuses in Ware SG12 9JF and Broxbourne EN10 6AE and both sites were redeveloped in 2009 with new state of the art buildings with specific areas on each site designed to suit the teaching needs. Tender Information: The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the college facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide premises that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the Client for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The client will require the sum of 5 200 GBP to be added to your bidding model to cover the cost of running this tender. This cost will be paid in full by the successful Supplier to the client upon contract award and will be recovered by the successful supplier via charging this in as part of the 3-year contract cost. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hertford_regional_college The closing date for receipt of the Selection Questionnaire is 22.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cee56c1e-5298-4803-a5fa-da07fc674750 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Nov 2019 | | Submission deadline | 22 Mar 2019 | | Future notice date | Not specified | | Award date | 21 Jul 2019 | | Contract period | 31 Jul 2019 - 31 Jul 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,500,000 | | Lots value | Not specified | | Awards value | £1,560,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | WARE | | Post town | Stevenage | | Postcode | SG12 9JF | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | East Hertfordshire | | Electoral ward | Ware Priory | | Westminster constituency | Hertford and Stortford | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CLEANTEC SERVICES | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90911200 - Building-cleaning services ## Release History - 14 Nov 2019 at 13:30 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/cee56c1e-5298-4803-a5fa-da07fc674750 - 20 Feb 2019 at 12:53 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e2bffeee-bcd2-4de7-b8d6-ba71bd5fee35 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/cee56c1e-5298-4803-a5fa-da07fc674750 14th November 2019 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/e2bffeee-bcd2-4de7-b8d6-ba71bd5fee35 20th February 2019 - Opportunity notice on Contracts Finder - http://www.litmuspartnership.co.uk/project/hertford_regional_college SQ Documentation ~ Hertford Regional College ## Notice URLs - http://www.hrc.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62.json.