---
title: "QU492 - Highways Microfiche Scanning - AWARD"
ocid: "ocds-b5fd17-99a44962-9325-45ab-9882-dab4d1991fef"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-99a44962-9325-45ab-9882-dab4d1991fef"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-99a44962-9325-45ab-9882-dab4d1991fef.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-99a44962-9325-45ab-9882-dab4d1991fef.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BIRMINGHAM CITY COUNCIL"
published: "2021-09-07"
---

# QU492 - Highways Microfiche Scanning - AWARD

Buyer: BIRMINGHAM CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-99a44962-9325-45ab-9882-dab4d1991fef

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## Summary

The procurement process involves Birmingham City Council seeking a supplier for the provision of Microfiche document scanning services. The contract titled "QU492 - Highways Microfiche Scanning - AWARD" is classified under scanning services and pertains to digitising approximately 30,000 microfiche records. The award was announced on 7th September 2021, following an open procurement method with a tender period that closed on 14th June 2021. The contract commenced on 1st September 2021 and will conclude on 1st December 2021, requiring completion of specific deliverables, including the return of physical microfiche after scanning.

This opportunity can foster business growth for companies specialising in document digitisation and scanning services, particularly those capable of managing large-scale projects efficiently. As the project allows for ongoing verification and aims for optimal integration of digital records with existing mapping systems, it is well-suited for established firms with the capability to handle bulk orders and a solid logistical framework. Smaller businesses and SMEs with relevant expertise are also encouraged to explore similar engagements through registration on the e-tendering platform used by Birmingham City Council.

## Notice

The Council requires a supplier for the provision of Microfiche document scanning. Highways have been digitising all of their paper records and have now had approval to scan approximately 30,000 microfiche of both documents and plans that require digitizing and referencing. This will then allow these records to be georeferenced in mapping systems or hyperlinked to records allowing a much wider use of the current records. This contract will be for a period of up to 3 months. The successful provider is required to: o All the microfiche will need to be collected from a specified location in Birmingham. They will need to be scanned according to their type to the appropriate quality and file size. They will also need be referenced according to the referencing used on the microfiche. o It is to be agreed with the contracted supplier how the newly created digital records are supplied. However, this process needs to allow the transfer of these documents to our archive servers as easily as possible. o We require that the completed scanning be returned in batches as our work is ongoing. This will allow us to verify the quality as well as make practical use of the records. Further to this, we require a 'scan-back' service for records that we urgently require as part of our research. o On project completion, we will also require the physical microfiche to be returned to us for permanent storage. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quotation submission should be returned by noon on 14th June 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/27f7bc15-a8aa-4f9f-99e6-2ef1eff99a02 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Sep 2021 |
| Submission deadline | 14 Jun 2021 |
| Future notice date | Not specified |
| Award date | 30 Aug 2021 |
| Contract period | 31 Aug 2021 - 1 Dec 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £15,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIRMINGHAM CITY COUNCIL |
| Locality | WEST MIDLANDS |
| Post town | Birmingham |
| Postcode | B4 7WB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PEARL SCAN |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 38654200 - Microfiche equipment
- 79999100 - Scanning services

## Release History

- 7 Sep 2021 at 14:42 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/27f7bc15-a8aa-4f9f-99e6-2ef1eff99a02

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/27f7bc15-a8aa-4f9f-99e6-2ef1eff99a02
  7th September 2021 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/birminghamcc
- https://in-tendhost.co.uk/birminghamcc/

## Provenance

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