--- title: "KCL-00001528 King's Clinical Trials Unit (KCTU) Electronic Data Capture System Requirements" ocid: "ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989.json" source: "Contracts Finder" current_stage: "Tender" buyer: "KING'S COLLEGE LONDON" published: "2023-11-09" --- # KCL-00001528 King's Clinical Trials Unit (KCTU) Electronic Data Capture System Requirements Buyer: KING'S COLLEGE LONDON Current stage: Tender OCID: ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989.json) ## Summary The King's College London is procuring an Electronic Data Capture System (EDC) with integrated ePRO functionality through a tender titled "KCL-00001528 King's Clinical Trials Unit (KCTU) Electronic Data Capture System Requirements". This initiative aims to enhance research efficiency and maintain business continuity for clinical trials management. The procurement stage is currently active, with the tender period ending on 26th November 2023. The contract period will start on 1st January 2024 and end on 31st December 2028. The procurement falls under the services category and is open to businesses in the software-related and system support services industries. This tender by King's College London presents an opportunity for businesses in the software-related and system support services sectors to compete for providing an advanced EDC system. Companies that specialise in off-the-shelf products and have experience in regulatory compliance, user-friendliness, and seamless migration would be well-suited for this opportunity. The tender requirements include an 'unlimited user' licencing model and no bespoke setup, catering to businesses offering standardised solutions. By participating in this tender, businesses can contribute to sustaining the university's leading research position and support the academic pipeline by delivering transformative research tools and services. ## Notice King's College London is looking to procure an Electronic Data Capture System (EDC) with integrated ePRO functionality, in response to the evolving landscape of clinical trials management and technology. Spearheaded by the KCTU (King's Clinical Trials Unit), this initiative is driven by the need to ensure business continuity, enhance efficiency, and maintain the confidence of academic researchers and external partners. The KCTU has significantly expanded its portfolio of clinical trials since the adoption of its current EDC system in 2005. From a mere three studies, the KCTU now supports over 130 concurrent studies, with approximately 100 utilizing the EDC system. As the volume and complexity of trials have grown, the KCTU seeks a system that offers not only regulatory compliance but also advanced features, including direct patient data entry modules and optimal data export formats. The decision-making process involves careful consideration of factors such as prospective study setup, seamless migration, regulatory compliance, user-friendliness, and overall system cost. The procurement is critical not only for KCTU's operations but also for sustaining King's College London's reputation as a leading research institution. The new EDC system will be instrumental in upholding the university's commitment to transformational research, maintaining research momentum, and supporting the academic pipeline. The introduction of an advanced EDC system is expected to have widespread benefits. From enhancing research efficiency and maintaining business continuity to ensuring regulatory compliance and delivering improved customer service, the system's impact will resonate across researchers, trial managers, administrators, IT teams, and external stakeholders. This initiative aligns with King's College London's strategy to uphold its position as a research leader by providing cutting-edge tools and services that empower researchers and drive impactful results. Please note an included set of Pass/Fail Requirements as part of this ITT, which each Bidder must adhere to, incl.: - The solution's licencing must NOT be based on the number of system users and, therefore, the system must be based on an 'unlimited user' model, without a Cost implication for the University. - The Supplier's proposed solution must be an off-the-shelf product with NO required bespoke set-up and/or configuration. Additional information: Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/955cc103-5b7c-42bf-a02b-8ac3e938d615 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Nov 2023 | | Submission deadline | 26 Nov 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2024 - 31 Dec 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KING'S COLLEGE LONDON | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 8WA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI45 Lambeth | | Local authority | Lambeth | | Electoral ward | Waterloo & South Bank | | Westminster constituency | Vauxhall and Camberwell Green | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72250000 - System and support services - 72260000 - Software-related services ## Release History - 9 Nov 2023 at 14:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/955cc103-5b7c-42bf-a02b-8ac3e938d615 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/955cc103-5b7c-42bf-a02b-8ac3e938d615 9th November 2023 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/kcl/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.kcl.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9a47fbde-2bfe-4ab3-82cb-81ee3d79e989.json.