--- title: "Request For Information - AccessPoint Hotel Management Platform" ocid: "ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e.json" source: "Contracts Finder" current_stage: "Planning" buyer: "COLLEGE OF POLICING LIMITED" published: "2024-01-18" --- # Request For Information - AccessPoint Hotel Management Platform Buyer: COLLEGE OF POLICING LIMITED Current stage: Planning OCID: ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e.json) ## Summary The College of Policing Limited has issued a planning-stage tender titled "Request For Information - AccessPoint Hotel Management Platform" for the procurement of facilities management software and services related to hotel management. This tender involves the management of two sites offering hotel accommodation for delegates, including various operational tasks such as scheduling, invoice tracking, and user management. Key milestones include an engagement end date of 26 January 2024. The tender is suited for businesses providing software development, hotel services, and IT support, with a focus on accommodating customisation requirements and data handling within the UK. This procurement process by the College of Policing Limited offers opportunities for businesses specializing in facilities management software, accommodation services, and related IT services. The tender aims to select a provider for a comprehensive hotel management solution to enhance operational efficiency and customer service. Businesses capable of offering customisable software solutions, data hosting within the UK, and fulfilling security vetting requirements are well-suited to compete in this tender. The deadline for responses is 26 January 2024, providing potential business growth opportunities for SMEs and VCSEs in the software development and hospitality sectors. ## Notice The College of Policing is the professional body for all in policing in England and Wales. We have two sites where we host delegates offer hotel accommodation. All onsite events and hotel stays have the option for delegates to access our onsite catering services. One site has 384 rooms and the second site has 80 rooms. The solution is required to manage our hotel, including delegate booking, scheduling of room resources, invoice tracking and payment. The solution would need to manage tasks performed by our onsite reception, security, catering, and housekeeping teams. We also have remote based admin teams that manage resourcing for hotel requiring back-office functionality to support the hotel management tasks. We require a booking journey for guests and delegates so they can self-book their accommodation/event or be booked on by someone else. The solution should provide reporting analytics features for us to generate metrics for Management Information reporting on all aspects of our activity. All functionalities should be auditable and utilise Role Based Access Control (RBAC). The solution should allow for customisation by us, on screens such the booking forms, room types and user profiles. Data should be stored/ hosted and handled in the UK. All staff who have access to the system must be vetted at NPPV2 for non-privileged users and NPPV3 for privileged users. Please include 'Request for Information - Hotel booking system (AccessPoint)' your email subject header when you respond. Please respond to email address provided in attached document which is CPU.Tenders@college.police.uk by 26 January 2024. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/446510bf-961d-4aac-9d16-eb48e9e68550 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jan 2024 | | Submission deadline | Not specified | | Future notice date | 26 Jan 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COLLEGE OF POLICING LIMITED | | Locality | HARROGATE | | Post town | Harrogate | | Postcode | HG3 1UF | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE22 North Yorkshire | | Local authority | North Yorkshire | | Electoral ward | Harlow & St. Georges | | Westminster constituency | Harrogate and Knaresborough | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 55 - Hotel, restaurant and retail trade services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 98 - Other community, social and personal services ### Codes - 48420000 - Facilities management software package and software package suite - 55000000 - Hotel, restaurant and retail trade services - 72212100 - Industry specific software development services - 72212517 - IT software development services - 72212900 - Miscellaneous software development services and computer systems - 72261000 - Software support services - 72262000 - Software development services - 72263000 - Software implementation services - 72265000 - Software configuration services - 72266000 - Software consultancy services - 79930000 - Specialty design services - 98341000 - Accommodation services ## Release History - 18 Jan 2024 at 14:40 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/446510bf-961d-4aac-9d16-eb48e9e68550 - 18 Dec 2023 at 09:46 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/446510bf-961d-4aac-9d16-eb48e9e68550 - 15 Dec 2023 at 11:41 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/446510bf-961d-4aac-9d16-eb48e9e68550 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/446510bf-961d-4aac-9d16-eb48e9e68550 18th January 2024 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/4f04a4d6-a0f4-40b2-b642-065cb88ed4fc - https://www.contractsfinder.service.gov.uk/Notice/Attachment/23fcf356-2581-49c8-a112-19d3973d9467 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d5156e92-8763-4ae8-9d06-810f2ff01761 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e.json.