--- title: "QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot" ocid: "ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2021-09-29" --- # QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6.json) ## Summary The Birmingham City Council is currently seeking suppliers for an Electronic Grant Management Service for the Holiday Activity and Food Programme (HAF) Christmas 2021 Pilot project. This tender falls under the services category and is located in Birmingham, West Midlands. The procurement process is in the Tender stage, with a submission deadline set for noon on 12th October 2021. The contract is expected to commence on 1st November 2021 and will last for three months, concluding on 31st January 2022. Suppliers must demonstrate experience in managing complex grants to successfully manage this process. This tender presents a significant opportunity for businesses specialising in grant management, particularly those with a focus on serving schools, the voluntary and community sectors, or small commercial enterprises with social objectives. Organisations that excel in reaching target demographics and can provide an engaging support system for applicants will be well-positioned to compete. Such businesses may not only enhance their portfolios with local government contracts but also contribute positively to community welfare through the successful provision of essential services during the holiday period. ## Notice The Council requires a supplier for the provision of Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) - Christmas 2021 - (Pilot project). The Council is seeking to streamline the HAF grants management process by appointing one organisation to distribute an agreed pot of funding to different types of providers. The organisation should have previous experience of managing high value and complex grants management services and capable of issuing grants to the voluntary and community sector, commercial sector, and schools. Providers that can demonstrate that they can reach the target audience should be prioritised for funding. The organisation is required to ensure that applicants meet the agreed eligibility and assessment criteria, in line with the DfE and the Council's requirements. The criteria will include, but is not limited, to quality of provision, safeguarding policy and procedures, health and safety, school food standards, food safety and appropriate insurances cover. The organisation will support providers, especially small grassroots organisations, to access funding for activity clubs and healthy food by taking an engaging and supportive approach. Applications can be for either activity and food combined or separately. This organisation will be required to manage and administer the entire grants management process from beginning to end via an existing grant management software system. The grant management software system should provide the following: o A web-based application process that accepts supporting documentation and confirms applicants' eligibility against agreed criteria o An end to end grant management process which ensures that funding is awarded to providers that demonstrate they can reach the target audience. o Accepts applications from the following sectors: schools, commercial (with a modest turnover and social objectives) and the voluntary and sector. o Up to date financial and performance reports at each stage of the process. o Reports that track and monitor sufficiency levels and gaps in provision. This contract will be for a period of 3 months commencing 1st November 2021. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please email us at: cps@birmingham.gov.uk Your completed quotation submission should be returned by noon on 12th October 2021 v... Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0591ef79-2e5f-4993-8673-fa7021bcfcf8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Sep 2021 | | Submission deadline | 12 Oct 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2021 - 31 Jan 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 7WB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48333000 - Contact management software package - 48442000 - Financial systems software package - 48445000 - Customer Relation Management software package - 48517000 - IT software package - 48781000 - System management software package - 48783000 - Content management software package - 72212517 - IT software development services - 72416000 - Application service providers ## Release History - 29 Sep 2021 at 16:01 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0591ef79-2e5f-4993-8673-fa7021bcfcf8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0591ef79-2e5f-4993-8673-fa7021bcfcf8 29th September 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9bbba23d-99a8-4105-a760-ec3cb793a2e6.json.