---
title: "Subject Access Request Support Services"
ocid: "ocds-b5fd17-9c4c6350-ebac-4b2f-ac4f-cd56161e285f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9c4c6350-ebac-4b2f-ac4f-cd56161e285f"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9c4c6350-ebac-4b2f-ac4f-cd56161e285f.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-9c4c6350-ebac-4b2f-ac4f-cd56161e285f.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2025-04-17"
---

# Subject Access Request Support Services

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-9c4c6350-ebac-4b2f-ac4f-cd56161e285f

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## Summary

Hampshire County Council's Children's Services Directorate has concluded a tender process for Subject Access Request Support Services. This procurement, falling under the data collection and collation services industry category, aims to assist with outsourced Subject Access Requests (SARs) to meet statutory deadlines as per UK GDPR and the Data Protection Act (2018). The Dynamic Purchasing System (DPS) contract, worth £600,000, commenced on 26th March 2025 and spans until 25th March 2028. Located primarily in Winchester, Hampshire, the restricted procedure as per PCRs 34(5) was employed, targeting SMEs for participation.

This tender opens significant growth opportunities for businesses specialising in data management and compliance with privacy laws. Suitable candidates include SMEs with expertise in handling and processing personal data securely, ensuring accurate disclosures within legal timeframes. The DPS offers a stable, long-term contract environment which can help participating businesses expand their client base and enhance their market presence in public sector data services. Seven suppliers have been awarded, including Data Protection People LTD, Gooding&Co Ltd TA Data Privacy Advisory Service, Information Governance Services Ltd, Integreon Managed Solutions, CS Global consultants Ltd, Finenalysis Ltd, and Quantum Risk Solutions, highlighting a substantial market opportunity for similar SMEs.

## Notice

The Childrens Services directorate has established a Dynamic Purchasing System (DPS) to assist with the processing of outsourced Subject Access Requests (SARs) in the event of demand outweighing internal resource, ensuring statutory timescales can still be met. The requirement entails handling and processing of data regarding clients, customers, and members of the public, to enable the disclosure of information under the laws of UKGDPR and the Data Protection Act (2018). Services in scope of this requirement include: Provision of Subject Access Request disclosures within statutory timeframes stipulated in the UK GDPR. These timeframes will be given to the provider by the County Council. Ensure that responses provided to the County Council are accurate and that all information that is exempt from disclosure has been removed or marked for removal. Ensure that all information is secured to the appropriate security standards in transit and whilst being held in the provider's host system. The geographical scope of the services is limited to Hampshire County Council with the Children's directorate being the users of the DPS. The DPS will commence on the 26th March 2025 for a duration of 3 years. The DPS was procured under the restricted procedure -34(5) of the PCRs.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0f979e89-446f-4206-9095-d8f3943950b9 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Apr 2025 |
| Submission deadline | 7 Mar 2025 |
| Future notice date | Not specified |
| Award date | 25 Mar 2025 |
| Contract period | 26 Mar 2025 - 25 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £600,000 |
| Lots value | Not specified |
| Awards value | £600,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | WINCHESTER |
| Post town | Southampton |
| Postcode | SO23 8ZB |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Winchester |
| Electoral ward | St Michael |
| Westminster constituency | Winchester |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 7 |
| Supplier names | CS GLOBAL CONSULTANTS; DATA PROTECTION PEOPLE; FINENALYSIS; GOODING&CO LTD TA DATA PRIVACY ADVISORY SERVICE; INFORMATION GOVERNANCE SERVICES; INTEGREON MANAGED SOLUTIONS; QUANTUM RISK SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72314000 - Data collection and collation services

## Release History

- 17 Apr 2025 at 15:57 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0f979e89-446f-4206-9095-d8f3943950b9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0f979e89-446f-4206-9095-d8f3943950b9
  17th April 2025 - Awarded contract notice on Contracts Finder

## Provenance

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