---
title: "EDMS - Electronic Document Management System"
ocid: "ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HIGH SPEED TWO (HS2) LIMITED"
published: "2016-11-18"
---

# EDMS - Electronic Document Management System

Buyer: HIGH SPEED TWO (HS2) LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b

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## Summary

The procurement process is led by High Speed Two (HS2) Limited, seeking a provider for the Electronic Document Management System (EDMS) titled "EDMS – Electronic Document Management System." This contract falls under the Document Management Services industry category and is based in London, United Kingdom. The procurement stage has reached the award phase, with the contract awarded on 21st July 2015. The contract period runs from 17th August 2015 to 16th August 2016, and is valued at £240,000. Interested suppliers were required to engage through the HS2 eSourcing portal by the deadline of 6th August 2015.

This tender presents significant opportunities for businesses specialising in document management services, especially those with expertise in electronic document control systems such as Bentley Enterprise Bridge (eB) and Bentley ProjectWise. Companies that possess strong knowledge of document management standards and are skilled in bulk scanning and Microsoft software systems would be particularly well-suited to compete for this contract. Additionally, small and medium enterprises (SMEs) have a designated role in this procurement, making it an attractive opportunity for them to collaborate and expand their service offerings in a growing infrastructure project.

## Notice

As the business grows within HS2 Ltd there is a need to increase document control resource(s) to provide support across the organisation. Document control is very much task geared to demand which will fluctuate to support time based programme deliverables. The technology systems that we use in HS2 Ltd for document management are Bentley Enterprise Bridge (eB), and Bentley ProjectWise. The Supplier shall be required to provide resource, skills and knowledge to deliver a multi-functional document control service across HS2 Ltd and the resource provided must have the following skills and experience in document management: *Sound knowledge of document management standards, processes and procedures; *Excellent working knowledge of eB, ProjectWise, and SharePoint; *Expertise of documentation processes within an engineering and construction environment and a knowledge of a typical project life; *Working knowledge of bulk scanning, scanning systems and PDF functionality; *Literacy in Microsoft Software systems (Word, Excel, PowerPoint); and *Excellent written and verbal communication skills. Additional information: How to apply All potential suppliers must obtain details of the Invitation to Tender (ITT) and submit their tender through the HS2 eSourcing portal. All potential suppliers are required to express an interest by registering on the HS2 eSourcing portal (www.hs2.bravosolution.co.uk). Registering is only required once. Registering: Potential supplier should browse to the HS2 eSourcing portal and complete the following: a) Click the 'click here to register' link. b) Accept the terms and conditions and click 'continue'. c) Enter your business and user details. d) Note the username you use and click 'save' when complete. e) You will then receive an e-mail with your unique password. Access to the ITT: a) Login to the HS2 eSourcing portal with your unique username and password. b) Click on the 'ITTs open to all suppliers' link. c) Click on the relevant titled ITT item. d) Click the 'express interest' button in the 'actions' box on the left hand side of the page (this will move the ITT pack into the applicants 'my ITT' box). This is a secure area for projects only. e) Click on the ITT code. The applicant can now access any attachments by clicking the 'settings and buyer attachments' in the actions box. f) Download the documents relating to the ITT. Click 'attachments' on the left hand side. The number in brackets refers to number of documents that need to be downloaded. Click on the bold and underlined filename. Select 'save' and store on your PC. Responding to the ITT: a) Instructions on completing the ITT through the eSourcing Portal are contained in the ITT documents. For further assistance contact the BravoSolution helpdesk which is available Monday to Friday (8:00 am to 18:00 pm) GMT on: a) email - help@bravosolution.co.uk or b) telephone +44 8003684850.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/38416170-7588-41dd-8ca9-f1d9d273c4ed |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Nov 2016 |
| Submission deadline | 6 Aug 2015 |
| Future notice date | Not specified |
| Award date | 20 Jul 2015 |
| Contract period | 16 Aug 2015 - 16 Aug 2016 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £240,000 |
| Lots value | Not specified |
| Awards value | £240,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGH SPEED TWO (HS2) LIMITED |
| Locality | LONDON |
| Post town | South East London |
| Postcode | SE14 5AB |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI44 Lewisham and Southwark |
| Local authority | Lewisham |
| Electoral ward | Telegraph Hill |
| Westminster constituency | Lewisham North |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INFOCLOUD CONSULTING |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 18 Nov 2016 at 20:17 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/38416170-7588-41dd-8ca9-f1d9d273c4ed

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/38416170-7588-41dd-8ca9-f1d9d273c4ed
  28th July 2015 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a7466d80-1590-4a5f-ab9b-ac62acf0f6b5
  Tender Specification HS2 327 (V.2)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6b3f3159-6861-4b82-8749-6c76dd41c5c9
  Appendix C HS2 Supply of Goods and Services
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b5a6a1bc-5d89-4146-a1e5-d05da7458473
  Guidance notes to Tenderers HS2 327
- https://hs2.bravosolution.co.uk
  Bravo Solutions

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9cbb91c5-adc8-11e6-9901-0019b9f3037b.json.