--- title: "Central Project Register and Progress Tracker" ocid: "ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEST OF ENGLAND COMBINED AUTHORITY" published: "2025-04-11" --- # Central Project Register and Progress Tracker Buyer: WEST OF ENGLAND COMBINED AUTHORITY Current stage: Tender OCID: ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218.json) ## Summary The West of England Combined Authority is inviting tenders for a Central Project Register and Progress Tracker. This initiative falls under the industry category of project management software packages. This procurement process is at the "Tender" stage, with relevant details published on 11 April 2025 and bids closing on 28 April 2025. The contract, valued at £60,000, is scheduled to commence on 12 May 2025 and conclude on 12 May 2026. This opportunity targets services and requires a robust and accurate project management tool for managing the increasing volume of activities and number of projects within the organisation. This tender presents significant business growth opportunities for companies specialising in project management software solutions. Businesses with the capability to deliver structured and unstructured data handling, reporting, and project oversight would be well-suited to compete. Additionally, firms experienced with creating comprehensive, maintainable, and accessible project data formats can help streamline the regional partnership's efforts and improve their reporting accuracy and efficiency. As the procurement method is open, businesses of various scales can participate, though it is particularly appropriate for those capable of handling large-scale, multifaceted projects. ## Notice The MCA has grown rapidly in scale and complexity in the last 7 years. Processes and tools that were adequate for managing a smaller organisation cannot be easily scaled up to manage the growing volume of activity and number of projects. There is currently no central list of all projects and activity across the MCA, or consistent recording of project attributes. Whilst individual business areas keep track, this is done inconsistently across the organisation and relies on heavy use of spreadsheets - compromising accuracy, completeness and timeliness of reporting. Summary reporting against strategic objectives and business plan deliverables is a very unreliable, cumbersome and manual process. Project progress is currently monitored through the collation of 'highlight' reports from project managers. The format for these reports is currently either MS Excel or MS Word. Whilst the Excel version does provide some structured data for onward reporting it is a manual process to transform the data into a suitable format. The quality and completeness of the reports is inconsistent and there is considerable manual validation and correction required. The Word version provides mainly unstructured data and so the process for reporting from these is even more resource intensive. In addition, with over 100 projects, the number of highlight reports that are manually requested, checked and then filed is significant. Purpose of Procurement The objective of this work is to ensure that the MCA has a robust and accurate set of key information about all projects in development and delivery. The data will be in a format that can be maintained and accessed by teams across the regional partnership and that can be used to meet many different reporting requirements. This will facilitate oversight and assurance of developing proposals and management of the performance of schemes in delivery. It will enable the MCA to evidence how much it has invested in projects across each strategic priority, how well those projects are performing against plan and what outputs and outcomes they're delivering. Interested parties can obtain further details here https://weca-atamis.my.site.com/s/Welcome ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3bf6fb92-bffa-4f3d-89df-e5c60f8012ec | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Apr 2025 | | Submission deadline | 28 Apr 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 11 May 2025 - 12 May 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £60,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST OF ENGLAND COMBINED AUTHORITY | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 6EW | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Lawrence Hill | | Westminster constituency | Bristol East | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48331000 - Project management software package ## Release History - 11 Apr 2025 at 09:41 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3bf6fb92-bffa-4f3d-89df-e5c60f8012ec ## Documents - https://www.contractsfinder.service.gov.uk/Notice/3bf6fb92-bffa-4f3d-89df-e5c60f8012ec 11th April 2025 - Opportunity notice on Contracts Finder ## Notice URLs - https://weca-atamis.my.site.com/s/Welcome ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9cfb85ad-ea16-4037-9d76-64e42e0ab218.json.