--- title: "Communal Grounds Maintenance Services" ocid: "ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WALSALL HOUSING GROUP LIMITED (WHG)" published: "2024-09-18" --- # Communal Grounds Maintenance Services Buyer: WALSALL HOUSING GROUP LIMITED (WHG) Current stage: Tender OCID: ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057.json) ## Summary The Walsall Housing Group Limited (whg) is inviting bids for a contract titled "Communal Grounds Maintenance Services" aimed at managing communal areas in various types of residential blocks in Walsall, England. The procurement process is currently at the tender stage and is being managed through the whg Pro-Contract "Housing Procurement Portal." The contract is valued at £8,168,000 and falls under the grounds maintenance services industry (CPV code 77314000) with a start date of 1st April 2025 and an end date of 31st March 2033, including potential extensions. Key dates include the tender submission deadline on 22nd October 2024. The contract includes both Planned Cyclical Services and Reactive Optional Services, with specific requirements occasionally subject to seasonal and environmental changes. This tender offers substantial business growth opportunities, particularly for SMEs and VCSEs, given its long-term nature and substantial value. It is suited for companies specialising in grounds maintenance, landscaping, and environmental services, equipped to handle diverse tasks from routine grass and hedge maintenance to more specialised services like habitat feature design and invasive species management. Businesses with a strong capacity for delivering high standards of service and holding necessary insurances (Employer's, Public, and Product Liability, along with Professional Indemnity) will find this tender particularly attractive. The project aligns with emerging ESG and Green Spaces strategies, promising continued evolution in service requirements throughout the contract period, thus offering sustained business prospects. ## Notice Please ensure that all documents and information contained in the notice are read before submitting a bid. The Authority is managing this procurement process through the whg Pro-Contract "Housing Procurement Portal" https://www.housingprocurement.com/. The successful supplier will be responsible for delivering both Planned Cyclical Services and Reactive Optional Services Communal Grounds Maintenance Service to communal areas of high rise blocks, low rise blocks, bungalow sites, whg head office and miscellaneous areas. Planned Cyclical Services comprised of: Grass Maintenance (Amenity and Naturalised) including Cutting and Edging; Shrub and Herbaceous Bed Maintenance; Flower and Rose Bed Maintenance (including raised flower beds); Hedge Maintenance; Wildflower; Hard Surface Maintenance; Leaf Clearance; Litter and Debris Removal. Which shall vary by season demand and need and could fluctuate according to environmental changes and impacts. Reactive Optional Services which may include for example: Planting Design, Implementation and Establishment (Bedding, Shrubs, Herbaceous, Hedges, Bulbs); Grass Renovations; Habitat Feature Design, Implementation and Establishment; Demolition Site Ground Maintenance; Scrub Management; Invasive Species Management; Any other work not deemed as a Routine Planned Cyclical Service and is to be carried out on the specific instructions of the Contract Administrator. A comprehensive review of its current Communal Grounds Maintenance Service provision has been conducted. Following assessments of Customer requirements, supply market engagement and in recognition of the Client's emerging ESG (Environmental, Social & Governance) and Green Spaces Strategies, we wish to emphasis to potential suppliers that the scope of the Services may continually evolve and may very in requirements over the Contract Period. Additional information: For Grounds Maintenance Services, please refer to section 5.0 in the ITT for Instructions to Potential Suppliers & Conditions of Participation'. The Authority is managing this procurement process through the whg Pro-Contract "Housing Procurement Portal" https://www.housingprocurement.com/. Technical issues should be reported to https://suppliersupport.proactisservicedesk.com/ or suppliersupport@proactisservicedesk.com. The contract is expected to commence on 1st April 2025 and will be for a period of four (4) years until 31st March 2029, with the option to extend, subject to satisfactory performance and in line with the contract conditions, for up to a further four (4) years until 31st March 2033. The extension may be a single extension or a series of extensions The successful bidder will be expected to obtain the following insurances if not already held: Employer's Liability: PS10m; Public Liability: PS10m; Product Liability: PS10m; Professional Indemnity: PS2m. The Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is likely to apply to the Contract. The incumbent supplier has advised that it does apply. Where a potential supplier fails Part 2 of the Selection Questionnaire for Mandatory and Discretionary Exclusion Criteria, or Part 3, this shall result in their tender submission being rejected and the remainder of their submission shall not be evaluated. The Authority will advise the potential supplier that their tender has been excluded. Section 6 in the ITT explains fully the evaluation process that will be undertaken for this procedure. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1b6f44a1-ab79-430b-a960-e6b7c64c7736 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Sep 2024 | | Submission deadline | 22 Oct 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2025 - 31 Mar 2033 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £8,168,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WALSALL HOUSING GROUP LIMITED (WHG) | | Locality | WALSALL | | Post town | Walsall | | Postcode | WS1 1AB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG38 Walsall | | Local authority | Walsall | | Electoral ward | St Matthew's | | Westminster constituency | Walsall and Bloxwich | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 77314000 - Grounds maintenance services ## Release History - 18 Sep 2024 at 10:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1b6f44a1-ab79-430b-a960-e6b7c64c7736 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1b6f44a1-ab79-430b-a960-e6b7c64c7736 18th September 2024 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.whg.uk.com - https://suppliersupport.proactisservicedesk.com/ - https://www.housingprocurement.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9d3da480-23bd-4a12-86fe-76d76ac91057.json.