--- title: "Document management solutions" ocid: "ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5.json" source: "Contracts Finder" current_stage: "Planning" buyer: "EAST KENT HOSPITALS UNIVERSITY" published: "2022-02-28" --- # Document management solutions Buyer: EAST KENT HOSPITALS UNIVERSITY Current stage: Planning OCID: ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5.json) ## Summary The East Kent Hospitals University NHS Foundation Trust is currently in the tender stage for a contract titled "Document Management Solutions". This procurement, categorised under document management systems, will take place at the Kent & Canterbury Hospital in Canterbury, Kent. The contract period will commence on 4th July 2022 and run until 3rd July 2025, with a tender closing date set for 16:00 on 27th May 2022. Interested parties are encouraged to register via the Bravo Solutions e-Tendering portal and submit their proposals accordingly. This tender presents significant opportunities for businesses, particularly small to medium-sized enterprises (SMEs) with experience in document management, data storage, and scanning services. Providers capable of delivering innovative and secure solutions for handling sensitive information in healthcare settings can benefit greatly from participating in this procurement. As the trust seeks to enhance their legal services department's document handling efficiency, companies well-versed in secure document conversion and digital archiving will find themselves well-positioned to compete. ## Notice 2gether Support Solutions (herein referred to as "we" or "us") was formed in April 2018 as a new, wholly owned subsidiary company of one of the largest NHS Foundation Trusts in the UK, East Kent Hospitals University NHS Foundation Trust (the "Trust"). On behalf of the Trust's legal services department, we are seeking to: 1) determine the level of potential interest from, and capability of, suitably experienced document management solution service providers (ideally SMEs based in Kent) who will - in a safe, secure and timely manner: i) convert / scan confidential and sensitive related information (including, but not limited to, patient medical notes, continuous CTGs and other health & corporate records) into an encrypted digital format; and then ii) deliver the encrypted digitised documents to identified Trust representatives via a service provider's hosted secure EDRM system or other suitably secure alternative cloud-based platform or other secure methods in accordance with Trust agreed timescales; and 2) gain information from the market to help inform the development of, and identify potential issues relating to, any subsequent procurement exercise conducted. We are open to receiving innovative solutions If you are a suitably experienced document management solutions service provider, capable and interested in supporting the Trust's legal services department, then you are invited to register your interest via the Trust's Bravo Solutions e-tendering portal at https://commercialsolutions.bravosolution.co.uk/ Instructions for registering are available from the 'Additional information' section of this notice. After the closing date, registered interested parties will be invited to attend, and participate in, a virtual market sounding engagement event, and discussion group, anticipated to take place w/c 14th March 2022. Additional information: Suitably experienced document management solutions service providers interested in attending, and participating in, the Trust's market sounding engagement event are as follows: a) access the Trust's e-Tendering portal at https://commercialsolutions.bravosolution.co.uk b) click 'View current opportunities and notices' c) express an interest in the pqq_1109 - Document management solutions d) accurately complete and submit your answers to the Qualification Envelope questionnaire by no later than 16:00 on Thursday, 10th March 2021. It should be noted that by registering your organisation to attend the Trust's market sounding engagement event is NOT an actual pre-qualification or selection questionnaire. System limitations mean that the labels state PQQ and Qualification Envelope. Please note that this notice is NOT being used to commence any public procurement exercise of any kind. A response to this early engagement notice does NOT guarantee any subsequent invitation to participate in any future public procurement process that may be conducted nor are we bound to accept any proposals offered. If any tendering exercise is carried out, then this will be advertised on Contracts Finder. We are not liable for any costs, fees or expenses incurred by any interested provider participating in the market sounding engagement event and we reserve the right (at our own discretion) to pursue alternative routes for the provision of the document management solution services required should we decide to do so. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/324a46b7-a26d-4635-b728-9a8eb3914edc | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Feb 2022 | | Submission deadline | Not specified | | Future notice date | 10 Mar 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | EAST KENT HOSPITALS UNIVERSITY | | Locality | ASHFORD | | Post town | Tonbridge | | Postcode | TN24 0LZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ45 Mid Kent | | Local authority | Ashford | | Electoral ward | Willesborough | | Westminster constituency | Ashford | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48311100 - Document management system - 72512000 - Document management services - 79996100 - Records management - 79999100 - Scanning services ## Release History - 28 Feb 2022 at 20:07 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/324a46b7-a26d-4635-b728-9a8eb3914edc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/324a46b7-a26d-4635-b728-9a8eb3914edc 28th February 2022 - Early engagement notice on Contracts Finder - https://commercialsolutions.bravosolution.co.uk/ e-Tendering portal ## Notice URLs - https://commercialsolutions.bravosolution.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9e2a79c4-6bc2-40e2-8569-a4f54552b6d5.json.