---
title: "Chepstow School - Tender for Cleaning and Caretaking Services"
ocid: "ocds-b5fd17-9e2b3a2a-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e2b3a2a-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9e2b3a2a-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-9e2b3a2a-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE LITMUS PARTNERSHIP LTD"
published: "2017-01-30"
---

# Chepstow School - Tender for Cleaning and Caretaking Services

Buyer: THE LITMUS PARTNERSHIP LTD  
Current stage: Award  
OCID: ocds-b5fd17-9e2b3a2a-adc9-11e6-9901-0019b9f3037b

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## Summary

The procurement process involves The Litmus Partnership Ltd as the buying organisation for the "Chepstow School - Tender for Cleaning and Caretaking Services." This contract, valued at approximately £450,000, falls under the industry category of office and school cleaning services. The tender is classified under the selective procurement method and has reached the award stage, having been published on 30 January 2017. The contract commenced on 1 November 2016 and is set to last for three years, concluding on 31 October 2019. The closing date for the pre-qualification questionnaire was 3 June 2016, before the tender was awarded.

This tender represents a significant opportunity for businesses specialising in cleaning and caretaking services, particularly those with experience working within educational institutions. It is especially suited for small and medium-sized enterprises (SMEs) that have a strong operational base in Wales, which would enable them to provide the necessary support and flexibility for the contract. Companies that can demonstrate a robust methodology for management reporting will likely find this contract appealing, as the successful contractor is expected to provide detailed performance updates to the Chepstow School management team on a monthly basis.

## Notice

The successful tenderer will be required to provide cleaning and caretaking services at Chepstow School. The contract will commence on 1.11.2016 for a period of 3 years. This contract will be fixed price in nature with the successful contractor also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within Wales, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all caretaking and cleaning provision within the School. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within Chepstow School on the contract performance. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/chepstow_school The closing date for receipt of the Pre-Qualification Questionnaire is 3.6.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b00ca534-5c20-4f32-85e7-9f34ba9b7d78 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jan 2017 |
| Submission deadline | 3 Jun 2016 |
| Future notice date | Not specified |
| Award date | 26 Sep 2016 |
| Contract period | 1 Nov 2016 - 31 Oct 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £450,000 |
| Lots value | Not specified |
| Awards value | £414,593 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE LITMUS PARTNERSHIP LTD |
| Locality | CHEPSTOW |
| Post town | Newport |
| Postcode | NP16 5LR |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Monmouthshire |
| Electoral ward | St Kingsmark |
| Westminster constituency | Monmouthshire |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CRYSTAL CLEANING SOLUTIONS |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services
- 98 - Other community, social and personal services

### Codes

- 90919000 - Office, school and office equipment cleaning services
- 98341000 - Accommodation services

## Release History

- 30 Jan 2017 at 15:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/b00ca534-5c20-4f32-85e7-9f34ba9b7d78
- 18 Nov 2016 at 20:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a13ac144-7fb7-4e5d-b82e-bea8c6dc3f5b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/b00ca534-5c20-4f32-85e7-9f34ba9b7d78
  30th January 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/a13ac144-7fb7-4e5d-b82e-bea8c6dc3f5b
  3rd May 2016 - Opportunity notice on Contracts Finder
- http://www.litmuspartnership.co.uk/project/chepstow_school
  PQQ Documentation ~ Chepstow School

## Notice URLs

- http://www.chepstowschool.net/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e2b3a2a-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9e2b3a2a-adc9-11e6-9901-0019b9f3037b.json.