---
title: "Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium - AWARD"
ocid: "ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SANDWELL METROPOLITAN BOROUGH COUNCIL"
published: "2020-03-06"
---

# Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium - AWARD

Buyer: SANDWELL METROPOLITAN BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a.json)

## Summary

Sandwell Metropolitan Borough Council is seeking suppliers for a contract titled "Tender for the Supply and Maintenance of Media Related Services" at the Sandwell Register Office and crematorium facilities in the West Midlands. This open procurement process is currently in the Award stage, having concluded the tender phase on 17th January 2020. The awarded contract, valued at £180,000, is set to begin on 1st March 2020 and will last until 29th February 2024. The successful supplier must provide media services including a music database, visual tributes, and webcasting capabilities.

This tender presents significant opportunities for businesses specialising in audiovisual services, particularly those with expertise in media technology and database management. Companies that can demonstrate compatibility with existing infrastructures and offer innovative solutions for enhancing wedding and funeral services will be well-positioned to bid for this contract. Suitable candidates may include large firms with a strong background in media services or those experienced in public sector procurement within the services category.

## Notice

Title: Tender for the Supply and Maintenance of Media Related Services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium Ref SCC 157 Sandwell Metropolitan Borough Council has a requirement for a supplier of a music database, visual tributes and a webcasting recording service with internet access for wedding ceremonies and funeral services at Sandwell Register Office, Sandwell Valley Crematorium and Rowley Regis Crematorium and continued ongoing maintenance and licencing of the systems. The fulfilment of the contract is dependent upon the suppliers' ability to utilise existing media related infrastructure or demonstrate compatibility. These have been installed by the previous supplier Wesley Media/The Yaboo Co. The successful supplier is required to provide all necessary software for the following outputs to be fully achieved. The following is a brief indication of the requirements: - o Music database - enabling access to suitable digital music for wedding ceremonies and funeral services o Visual tributes - enable the playing of short videos and visual presentations, photographs etc. during ceremonies and funeral services o Recording services/ceremonies - to enable HD visual and audio recording of ceremonies and funeral services which can be made available to the customer on to formats as noted in the pricing schedule. o Webcasts - enable families and couples to webcast their funeral services and ceremonies in real time and continue to be available for viewing a minimum of up to one month days thereafter Contractors/Supplier(s) Appointment It is anticipated that the Council will appoint a single provider that is a suitably qualified and experienced to provide the services at an agreed price and specification to the terms and conditions of this Tendering process. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to' Opt-In'. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Friday 17th January 2020 at 15:00hrs

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8edac0c6-2714-4fbc-9db0-b27a5b19a4f7 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Mar 2020 |
| Submission deadline | 17 Jan 2020 |
| Future notice date | Not specified |
| Award date | 11 Feb 2020 |
| Contract period | 1 Mar 2020 - 29 Feb 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £180,000 |
| Lots value | Not specified |
| Awards value | £180,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SANDWELL METROPOLITAN BOROUGH COUNCIL |
| Locality | WEST MIDLANDS |
| Post town | Birmingham |
| Postcode | B71 3SX |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG37 Sandwell |
| Local authority | Sandwell |
| Electoral ward | Newton |
| Westminster constituency | West Bromwich |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VIVEDIA |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 48 - Software package and information systems
- 51 - Installation services (except software)
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30237240 - Web camera
- 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32333000 - Video recording or reproducing apparatus
- 32353000 - Sound recordings
- 44316400 - Hardware
- 48222000 - Web server software package
- 48610000 - Database systems
- 48611000 - Database software package
- 48612000 - Database-management system
- 48825000 - Web servers
- 51611100 - Hardware installation services
- 72110000 - Hardware selection consultancy services
- 72228000 - Hardware integration consultancy services
- 72320000 - Database services

## Release History

- 6 Mar 2020 at 16:06 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8edac0c6-2714-4fbc-9db0-b27a5b19a4f7
- 6 Mar 2020 at 16:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/8edac0c6-2714-4fbc-9db0-b27a5b19a4f7

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/8edac0c6-2714-4fbc-9db0-b27a5b19a4f7
  6th March 2020 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/sandwellmbc

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9e37740c-0904-4629-9dad-23a5eeb3101a.json.