---
title: "Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions"
ocid: "ocds-b5fd17-9eb254be-30e5-43df-8fac-2cc1c3d8737e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9eb254be-30e5-43df-8fac-2cc1c3d8737e"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9eb254be-30e5-43df-8fac-2cc1c3d8737e.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-9eb254be-30e5-43df-8fac-2cc1c3d8737e.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "HEALTHTRUST EUROPE LLP (HTE) ACTING AS AGENT FOR THE UNIVERSITY HOSPITALS OF COVENTRY AND WARWICKSHIRE NHS TRUST (\"UHCW\")"
published: "2019-11-13"
---

# Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions

Buyer: HEALTHTRUST EUROPE LLP (HTE) ACTING AS AGENT FOR THE UNIVERSITY HOSPITALS OF COVENTRY AND WARWICKSHIRE NHS TRUST ("UHCW")  
Current stage: Tender  
OCID: ocds-b5fd17-9eb254be-30e5-43df-8fac-2cc1c3d8737e

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## Summary

The procurement process involves HealthTrust Europe LLP (HTE), acting on behalf of the University Hospitals of Coventry and Warwickshire NHS Trust, which is seeking providers for a Framework Agreement titled "Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions." This contract falls within the services category, specifically focusing on document storage and digitalisation solutions, and is located in Birmingham, England. The procurement method used is a selective procedure, with the tender period ending on 6th December 2019. The contract duration will span a maximum of four years, starting from 1st April 2020 and potentially extending to 31st March 2024.

This tender presents considerable opportunities for businesses specialising in document management, storage solutions, and digitalisation services. Companies with capabilities in scanning, electronic document management systems, and related IT services would be well-situated to compete, especially small to medium enterprises (SMEs) that can demonstrate their ability to meet the NHS's evolving digitalisation needs. Participating in this Framework Agreement could lead to lucrative collaborations with both public and private sector clients looking to optimise their document handling and storage processes.

## Notice

The Tender is to establish a Framework Agreement for the supply of Total Document Storage, Scanning and Digitalisation Solutions. The Framework Agreement will be split into three lots: - Lot 1 -Total Document Storage, Scanning and Digitalisation Solutions - Lot 2 - Document Storage, Retrieval and Destruction Services - Lot 3 - Document Scanning, EDRMS, Digitalisation and related services The duration of the Framework Agreement will be a maximum of four (4) years; two (2) years initial period with the option to extend for two (2) periods of 12 months. The Framework Agreement will: - Offer choice to the NHS, other Public Sector and Private Sector organisations with suppliers capable of meeting current and future requirements in line with digitalisation transformation plans. - Provide competitive pricing and be an attractive option for NHS, other Public Sector and Private Sector organisations. - Enable cost reductions for the NHS, other Public Sector and Private Sector organisations by working collaboratively to facilitate strategic change programmes. Please access documents via : https://healthtrusteurope.bravosolution.co.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2c07f6c1-a4c5-4daa-8fe2-4fd98217bed0 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Nov 2019 |
| Submission deadline | 6 Dec 2019 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Mar 2020 - 31 Mar 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £60,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEALTHTRUST EUROPE LLP (HTE) ACTING AS AGENT FOR THE UNIVERSITY HOSPITALS OF COVENTRY AND WARWICKSHIRE NHS TRUST ("UHCW") |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B15 1NU |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Edgbaston |
| Westminster constituency | Birmingham Edgbaston |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 30193700 - File storage box
- 30199500 - Box files, letter trays, storage boxes and similar articles
- 30234000 - Storage media
- 48310000 - Document creation software package
- 48311000 - Document management software package
- 48311100 - Document management system
- 48313000 - Optical-character-recognition (OCR) software package
- 48329000 - Imaging and archiving system
- 48610000 - Database systems
- 48613000 - Electronic data management (EDM)
- 48700000 - Software package utilities
- 48750000 - Storage media loading software package
- 48780000 - System, storage and content management software package
- 48781000 - System management software package
- 48782000 - Storage management software package
- 48783000 - Content management software package
- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services
- 63121100 - Storage services
- 63122000 - Warehousing services
- 72000000 - IT services: consulting, software development, Internet and support
- 72212750 - Storage media loading software development services
- 72212780 - System, storage and content management software development services
- 72212782 - Storage management software development services
- 72317000 - Data storage services
- 72500000 - Computer-related services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999000 - Scanning and invoicing services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 13 Nov 2019 at 15:11 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2c07f6c1-a4c5-4daa-8fe2-4fd98217bed0
- 6 Nov 2019 at 09:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2c07f6c1-a4c5-4daa-8fe2-4fd98217bed0
- 6 Nov 2019 at 09:54 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2c07f6c1-a4c5-4daa-8fe2-4fd98217bed0
- 5 Nov 2019 at 13:20 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2c07f6c1-a4c5-4daa-8fe2-4fd98217bed0

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2c07f6c1-a4c5-4daa-8fe2-4fd98217bed0
  13th November 2019 - Opportunity notice on Contracts Finder

## Notice URLs

- https://healthtrusteurope.bravosolution.co.uk

## Provenance

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