--- title: "Supply and Installation of Procure to Pay Solution (Catering)" ocid: "ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF BIRMINGHAM" published: "2017-06-08" --- # Supply and Installation of Procure to Pay Solution (Catering) Buyer: UNIVERSITY OF BIRMINGHAM Current stage: Tender OCID: ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb.json) ## Summary The University of Birmingham is currently seeking a supplier for the "Supply and Installation of Procure to Pay Solution (Catering)" through a tendering process, with the procurement stage currently active. The contract is expected to involve an annual spend of approximately £4 million, focusing on catering services within the CPV category. The tender period concludes on 10th July 2017, and the contract is set to commence on 8th August 2017, lasting until 7th August 2023. The main delivery address for the procurement is in Edgbaston, West Midlands, United Kingdom. This procurement presents significant opportunities for businesses specialising in integrated software solutions, especially those experienced in catering management and financial systems. Companies that can offer comprehensive systems for billing, procurement and stock management will be well-positioned to compete. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the university aims to establish a contract with a single provider who can deliver exceptional value and support for its expanding catering operations. ## Notice Supply and Installation of Procure to Pay Solution (Catering) The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution. The annual procurement spend is in the region of 4M GBP. The successful provider would be able to provide a fully integrated service of both 'systems and procurement' to support Hospitality and Accommodation Services (HAS), they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students. The University is looking to replace several of its existing systems in order to operate one system which will meet the needs of an expanding catering operation for now and into the future. The system must cater for the different functions operating in the university, namely purchasing, finance and catering operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution. 1.1 E-invoices and supplier payments with detail analysis 1.2 Financial systems integration 1.3 Procure to Pay 1.4 Recipe management 1.5 Stock management combined with production planning system facility. 1.6 Supplier management 1.7 Epos integration and sales analysis Additional information: All main correspondence should go via the University's In-Tend website. Your tender documents and information must be submitted via In-Tend by the date and time specified; www.in-tendhost.com/universityofbirmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/88867601-f00e-4752-9e67-1fea643a5541 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jun 2017 | | Submission deadline | 10 Jul 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 7 Aug 2017 - 7 Aug 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF BIRMINGHAM | | Locality | EDGBASTON | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems - 55 - Hotel, restaurant and retail trade services - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 55520000 - Catering services - 72232000 - Development of transaction processing and custom software ## Release History - 8 Jun 2017 at 09:24 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88867601-f00e-4752-9e67-1fea643a5541 - 8 Jun 2017 at 09:24 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88867601-f00e-4752-9e67-1fea643a5541 - 8 Jun 2017 at 09:22 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88867601-f00e-4752-9e67-1fea643a5541 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/88867601-f00e-4752-9e67-1fea643a5541 8th June 2017 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/universityofbirmingham/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-9f9b8238-98ef-4372-9fad-ab973455cabb.json.