---
title: "Governance and Meeting Management System"
ocid: "ocds-b5fd17-a0103fe6-cee3-4e72-bf00-70e420163e81"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a0103fe6-cee3-4e72-bf00-70e420163e81"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a0103fe6-cee3-4e72-bf00-70e420163e81.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a0103fe6-cee3-4e72-bf00-70e420163e81.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBYSHIRE DALES DISTRICT COUNCIL"
published: "2026-02-12"
---

# Governance and Meeting Management System

Buyer: DERBYSHIRE DALES DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-a0103fe6-cee3-4e72-bf00-70e420163e81

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## Summary

Derbyshire Dales District Council has awarded a contract for the procurement of a Governance and Meeting Management System to CIVICA UK LIMITED, following a selective procurement process under the Crown Commercial Service (CCS) RM6259 framework. The contract, valued at £76,384 excluding VAT, will run from 1st February 2026 to 31st January 2028, with the possibility of two 12-month extensions, bringing the total potential contract duration to 48 months. Located in the East Midlands, this procurement falls under the software package and information systems category. The procurement stage is currently at the award phase, with the award notice published on 12th February 2026.

This tender represents a substantial opportunity for businesses specialising in software and information systems, particularly those capable of delivering comprehensive governance and meeting management solutions. As the contract was awarded through a call-off from a framework agreement, it highlights the advantage of aligning with established frameworks to secure selective procurements. Small and Medium-sized Enterprises (SMEs) had suitability for this tender, indicating opportunities for growth and competition within this sector. Companies in the East Midlands or those looking to expand their operations in this region could find significant benefits through similar government contracts.

## Notice

Direct Award made under Crown Commercial Service (CCS) RM6259 Vertical Application Solutions, Lot 4 Citizen Services for a Governance and Meeting Management System. Initial contract term 24 months, with the option to extend for a further two 12 month periods. Total Contract Period 48 Months. Contract value is excluding VAT, the awarded value includes the options to extend, costs are subject to indexation.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1dce1962-50d7-41e7-9731-8a748b68672c |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Feb 2026 |
| Submission deadline | 14 Jan 2026 |
| Future notice date | Not specified |
| Award date | 28 Jan 2026 |
| Contract period | 1 Feb 2026 - 31 Jan 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £76,384 |
| Lots value | Not specified |
| Awards value | £76,384 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBYSHIRE DALES DISTRICT COUNCIL |
| Locality | MATLOCK |
| Post town | Derby |
| Postcode | DE4 3NN |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF13 South and West Derbyshire |
| Local authority | Derbyshire Dales |
| Electoral ward | Matlock West |
| Westminster constituency | Derbyshire Dales |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 12 Feb 2026 at 17:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1dce1962-50d7-41e7-9731-8a748b68672c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/1dce1962-50d7-41e7-9731-8a748b68672c
  12th February 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a0103fe6-cee3-4e72-bf00-70e420163e81. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a0103fe6-cee3-4e72-bf00-70e420163e81.json.