--- title: "Invitation to Tender - Digitalised Qualification Management System (QMS)" ocid: "ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d.json" source: "Contracts Finder" current_stage: "Tender" buyer: "MINISTRY OF DEFENCE" published: "2021-02-17" --- # Invitation to Tender - Digitalised Qualification Management System (QMS) Buyer: MINISTRY OF DEFENCE Current stage: Tender OCID: ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d.json) ## Summary The Ministry of Defence is seeking bids for the Invitation to Tender for a Digitalised Qualification Management System (QMS) with a budget of £100,000. This procurement falls within the services industry, specifically concerning document management systems, and is situated in the South West region of England. The tender process is currently in the active stage, with responses required by 10 March 2021. The contract period is set to commence on 16 March 2021 and will run until 15 March 2024, focusing on enhancing efficiency and compliance within Defence awarding processes. This tender presents a significant opportunity for businesses specialising in digital systems and certification processes, particularly those with capabilities in developing scalable management solutions that align with regulatory frameworks. Companies with experience in document management systems and digital certification services, especially SMEs, would be well-positioned to compete for this contract. The move towards a digital academy signifies a progressive shift in Defence operations, creating avenues for innovation and long-term partnerships. ## Notice The Defence Awarding Organisation (DAO) requires a digitalised qualification management system (QMS) to improve efficiency, reduce regulatory risk and grow capacity to meet increasing Defence demand. The awarding organisation (AO) landscape is moving from physical printed certification to digital certificates and the regulatory burden is increasing, resulting in the DAO requiring stronger compliance processes across its centres; otherwise, DAO risk the chance of regulatory sanction. Consequently, to help future proof, and reduce risk, DAO requires a QMS that provides: - Governance control - Qualification development and management - Centre control - Digital certification DAO needs to align with Defence Academy's (DefAc), intent to become a digital academy and offer eCertificates and only physical 'printed' qualification certification as an option for the learner, thus removing default manual certificate process that currently exists within DAO and across all centres. The requirement is for a new scalable DAO QMS, to support the existing DAO portfolio of 123 regulated qualifications, with freedom to expand, managed across 32+ active DAO centres and awarding qualifications to 20-30k+ learners per year. Responses to this Invitation to Tender must be uploaded on to the Defence Sourcing Portal (DSP) by no later than the tender return date specified. Please refer to the Notice for Tenderers / Submission of Tender for further information. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b1f98b64-7b7d-4f99-a26a-9ad6a4f84737 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Feb 2021 | | Submission deadline | 10 Mar 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 16 Mar 2021 - 15 Mar 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | SHRIVENHAM | | Post town | Swindon | | Postcode | SN6 8LA | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | Vale of White Horse | | Electoral ward | Watchfield & Shrivenham | | Westminster constituency | Witney | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48311100 - Document management system - 48610000 - Database systems ## Release History - 17 Feb 2021 at 15:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b1f98b64-7b7d-4f99-a26a-9ad6a4f84737 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b1f98b64-7b7d-4f99-a26a-9ad6a4f84737 17th February 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6cc921ba-98b1-4ace-a647-b8a20c0c3675 Invitation to Tender and Evaluation Criteria - https://www.contractsfinder.service.gov.uk/Notice/Attachment/cee7d95d-2b0e-4a3f-b589-138237c0672f Schedule of Requirements and Statement of Requirement - https://www.contractsfinder.service.gov.uk/Notice/Attachment/aff11205-84d8-4f9a-8209-c9652b577f44 Purchase Order (Includes Schedule of Requirements and SOR) - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6d50191d-5065-4865-bd20-1eb6714b1c01 Standardised Terms and Conditions, DEFCONS ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a01cd42c-3461-4d57-ba60-dd6e859dbe2d.json.