---
title: "UKRI FM19001 BGS Hard FM Services Request for Proposal"
ocid: "ocds-b5fd17-a06ddf65-4df5-4b74-95e1-22e5e2a67c80"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a06ddf65-4df5-4b74-95e1-22e5e2a67c80"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a06ddf65-4df5-4b74-95e1-22e5e2a67c80.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a06ddf65-4df5-4b74-95e1-22e5e2a67c80.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2019-11-14"
---

# UKRI FM19001 BGS Hard FM Services Request for Proposal

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-a06ddf65-4df5-4b74-95e1-22e5e2a67c80

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## Summary

The procurement process titled "UKRI FM19001 BGS Hard FM Services Request for Proposal" is being conducted by UK Shared Business Services Limited (UK SBS). This project falls under the building and facilities management services category and is located in Swindon, England. Currently in the Award stage, the tender has a total value of £577,800,000 and the deadline for bid submissions is set for 29th April 2019 at 11:00. The procurement is being managed through an open procedure, complying with the Public Contracts Regulations 2015 due to the value exceeding statutory thresholds. The contract period is anticipated to commence on 30th September 2019 and extend to 1st September 2022.

This tender presents an excellent opportunity for businesses specialising in facility management and maintenance services. Companies that provide hard facilities management services, including planned preventative maintenance and reactive maintenance, would be particularly well-positioned to compete for this contract. Small and medium-sized enterprises (SMEs) are encouraged to apply, as the procurement is designed to deliver efficient and effective services at multiple BGS sites. Engaging in this tender may enable businesses to establish or expand their presence within the public sector, enhancing their growth potential in a competitive market.

## Notice

The final date and time for the submission of bids is Monday 29th April 2019 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief Description of Requirement A Contractor is required to maintain a range of Hard FM services at multiple BGS sites by providing a responsive, cost effective, efficient and quality service, which is in compliance with good practice and statutory health & safety requirements. The Contractor's services will include, but are not limited to, the following: * The performance of planned preventative maintenance (PPM) tasks * The provision of a reactive / call out service and associated repairs on the instructions of the Employer's Help Desk. All jobs are delivered by the Help Desk via the BGS CAFM system, either by paper or electronically to a suitable device. * All tasks performed to SFG20 or to statutory regulations and written schemes of examination (WSE) * The performance of alterations, upgrades and new works instructed by the Employer * Attendance on other Contractors during Statutory Inspections / Audits of the relevant installations * Adjusting all plant time clocks, controls and external clocks on the Premises to comply with the two annual changes for British Summer Time; * The maintenance of energy consuming plant to optimize efficiency, carry out 12-monthly energy reviews. * Establishing documented disaster recovery plans for the key installations, e.g. H.V., L.V. and Data Suite cooling failures. This Specification outlines the type of work envisaged by this contract carried out as planned preventative maintenance (PPM) and reactive maintenance works. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the RFx attachments tab within the Emptoris System. This contract will be awarded based on the evaluation criteria set out in the RFP document. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Your email must clearly state: * the name and reference for the procurement you wish to register for; * the name of the registered Bidder; * the name and contact details for the registered individual sending the email. Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity. How to Register on the CCS eSourcing Suite If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partne

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4496a9c0-eebf-43f6-b98c-eb70878baf10 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Nov 2019 |
| Submission deadline | 29 Apr 2019 |
| Future notice date | Not specified |
| Award date | 23 Sep 2019 |
| Contract period | 29 Sep 2019 - 29 Sep 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £577,800,000 |
| Lots value | Not specified |
| Awards value | £1,714,053 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1FF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CBRE MANAGED SERVICES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79993000 - Building and facilities management services

## Release History

- 14 Nov 2019 at 10:12 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4496a9c0-eebf-43f6-b98c-eb70878baf10
- 3 Apr 2019 at 15:24 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/189e6440-8aa5-4c47-b88c-70497d795715
- 3 Apr 2019 at 15:15 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/189e6440-8aa5-4c47-b88c-70497d795715
- 21 Mar 2019 at 11:14 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/189e6440-8aa5-4c47-b88c-70497d795715

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4496a9c0-eebf-43f6-b98c-eb70878baf10
  14th November 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/189e6440-8aa5-4c47-b88c-70497d795715
  3rd April 2019 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/efaff308-ec77-447a-82ba-3b09b729330d
  Bidder Logging In For the First time
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/92be3fda-c090-47cc-a611-6a3d90b0390d
  AW5.2 Price Schedule
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/31b113d0-76db-46d6-ad36-96313ccf8865
  AW4.1 Terms and Conditions
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0478d822-3f30-42e1-bd77-86a43cdfb742
  Appendix B - ME Specification
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9c198d3a-0cfa-4d0a-9caa-d660fe05592f
  Appendix C - PPM Gant Chart
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4c3281ec-e0f2-47d9-8670-7074340b4168
  Schedule 1 - Keyworth Site Plan
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f582a5a2-b44b-4c5c-81e9-0d2202c6efee
  Schedule 2 - Keyworth Scope of works
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2a6e6e7c-9e29-495e-9325-1c504c97a062
  Schedule 3 - Keyworth Assets
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c1a60e42-e161-47bf-b68a-3c5bffe86d1d
  Schedule 4a - Keyworth PPM Schedule from Cafm
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/42aafae4-d3a7-44ee-b657-ad7ed5925c43
  Schedule 4b - All Other sites PPM Schedule from Cafm
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/531bcbd1-5bd3-4b64-b9d5-d0dee3c68519
  Schedule 5 - TUPE Information
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f53e6134-52a2-425f-8e91-620aaa9380cb
  Schedule 6 - SLA ME
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b3e9da92-db88-43eb-82ad-e34ecce8b127
  FM19001 BGS Hard FM Services Request for Proposal (RFP)
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/e2c73e1f-e668-4139-ba14-4d84b2ab0c06
  FM19001 BGS Hard FM Services Request for Proposal Questions (RFPQ)
- https://gpsesourcing.cabinetoffice.gov.uk
  CCS Emptoris eSourcing Portal
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/46cad127-fc35-4cd9-9448-f6a00b62c5ce
  FM19001 BGS Hard FM Services Request for Proposal (RFP) v2
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/0bdac08d-f24f-4233-bc97-e7cabb292e3f
  FM19001 BGS Hard FM Services Request for Proposal (RFP) v2

## Notice URLs

- http://www.uksbs.co.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a06ddf65-4df5-4b74-95e1-22e5e2a67c80. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a06ddf65-4df5-4b74-95e1-22e5e2a67c80.json.