---
title: "Finance Management Information Systems (FMIS) and Hosted Service."
ocid: "ocds-b5fd17-a0a2125a-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a0a2125a-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a0a2125a-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a0a2125a-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ROYAL BOROUGH OF GREENWICH"
published: "2017-03-15"
---

# Finance Management Information Systems (FMIS) and Hosted Service.

Buyer: ROYAL BOROUGH OF GREENWICH  
Current stage: Award  
OCID: ocds-b5fd17-a0a2125a-adc9-11e6-9901-0019b9f3037b

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## Summary

The Royal Borough of Greenwich is seeking tenders for the provision of a Finance Management Information System (FMIS) and Hosted Service. This procurement falls under the open procedure and is classified under financial information systems. The tender period ended on 8th July 2016, and the awarded contract commenced on 1st April 2017, lasting for seven years with a potential extension of up to three more years. The total value of the awarded contract is approximately £2,520,000, allocated to enhance the Council's financial management capabilities through a comprehensive system tailored to comply with UK and EU legislation.

This tender offers significant opportunities for small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) to participate in modernising local authority financial systems. Businesses that specialise in financial system integration, hosting services, or have expertise in compliance with data protection and financial regulations would be well-positioned to compete. As the Council prioritises integrated and efficient solutions, companies capable of providing secure, compliant systems with excellent support services will find a conducive environment for growth through this contract.

## Notice

The Council requires a FMIS and CM system(s) and Hosting Service to provide integrated and flexible functionality to support all aspects of financial and budgetary management required by a modern Local Authority working in partnership with other agencies. Ideally the system(s) / solution should be integrated and web enabled and operates to improve the Council's efficiency in processing financial transactions and provide the means for efficient interfaces to other Council systems. The system(s) / solution must comply with all relevant United Kingdom and European Union legislation, the CIPFA/LASAAC Code of Practice on Local Authority Accounting in the United Kingdom and the Service Reporting Code of Practice. Where relevant, the system / solution must be Payment Card Industry Data Security Standard (PCI DSS) compliant. The FMIS and CM system(s) should be capable of meeting current acceptable standards of security for system access and data storage with particular reference to the Data Protection Act 1998 (as amended) and the need to ensure all data, including backups and test data, is kept entirely within the European Economic Area, preferably, within the U.K. The Contractor shall be required to project manage the implementation, configuration and integration of their system(s) / solution and migration from the Council's current Civica systems to the new FMIS / CM. The Contractor shall be required to proactively work with, support and communicate with the Council during the Contract Period, including but not limited to the implementation user acceptance testing, training and upgrades. Additional information: The contract is for a period of 7 years, with the Council having an option to extend for a further period of up to 3 years. The total contract period will not exceed 10 years. The awarded contract value are based on the current annual costs and are for a 7-year period. If the option to extend the contract is invoked the afore mentioned estimated cost will increase accordingly.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/573f1c83-ea03-4fa6-8f58-182432651d59 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Mar 2017 |
| Submission deadline | 8 Jul 2016 |
| Future notice date | Not specified |
| Award date | 11 Jan 2017 |
| Contract period | 31 Mar 2017 - 30 Jan 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,520,000 |
| Lots value | Not specified |
| Awards value | £2,110,726 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOROUGH OF GREENWICH |
| Locality | WOOLWICH |
| Post town | South East London |
| Postcode | SE18 6HQ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI5 Outer London - East and North East |
| ITL 3 | TLI51 Bexley and Greenwich |
| Local authority | Greenwich |
| Electoral ward | Woolwich Arsenal |
| Westminster constituency | Greenwich and Woolwich |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48812000 - Financial information systems

## Release History

- 15 Mar 2017 at 10:28 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/573f1c83-ea03-4fa6-8f58-182432651d59
- 18 Nov 2016 at 20:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4e9ae7be-4ed7-4d94-8761-3befe4264033

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/573f1c83-ea03-4fa6-8f58-182432651d59
  15th March 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/4e9ae7be-4ed7-4d94-8761-3befe4264033
  5th May 2016 - Opportunity notice on Contracts Finder
- http://www.royalgreenwich.gov.uk/info/829/procurement_-_contracts_management/305/new_tender_and_contract_opportunities
  Specification

## Provenance

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