--- title: "Gateway to Homechoice: Choice Based Letting Software" ocid: "ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7.json" source: "Contracts Finder" current_stage: "Tender" buyer: "EAST SUFFOLK COUNCIL" published: "2021-11-09" --- # Gateway to Homechoice: Choice Based Letting Software Buyer: EAST SUFFOLK COUNCIL Current stage: Tender OCID: ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7.json) ## Summary The East Suffolk Council is currently seeking suppliers for the "Gateway to Homechoice: Choice Based Letting Software" project, a public procurement initiative aimed at reconfiguring an integrated housing system for seven local authorities in the East of England. This process falls under the open procedure procurement method and is classified under services, specifically involving software package and information systems. The tender period concludes on 11th November 2021, and the contract is expected to start on 1st March 2022, lasting until 29th February 2024. The procurement is focused on developing a system that will enhance the management of housing registers and lettings, including features like online registration, secure customer portals, and a dynamic shortlisting mechanism. This tender presents ample opportunities for businesses, especially those specialising in software development, IT services, and system integration that target local government solutions. Given the extensive requirements detailed by the East Suffolk Council, such as customisation capabilities and data migration support, small and medium enterprises (SMEs) with innovative technology offerings and a strong understanding of public sector needs would be particularly well-placed to compete. Additionally, firms with experience in creating user-friendly interfaces and secure applications may find this project to be a strategic avenue for growth. ## Notice Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council 4. East Suffolk Council 5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: o Unlimited number of licences available/users of the system o Online registration and housing register application process o Ability for applicants to view and edit their housing register information o Document upload facility for applicants to provide verification documents o Secure customer portal where customers can access their account o Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy o Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a o Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government o Customisable Enhanced Housing Options wizard o Complete data migration from existing system(s) into the software provided will be required as part of implementation There are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties. Whilst this is a joint procurement, contracts will be held with each member of the group separately. Additional information: The tender documentation is free to access on the following link. https://in-tendhost.co.uk/eastsuffolk Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a2b95510-daca-4be4-a7b1-bdcd65a7b8c2 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Nov 2021 | | Submission deadline | 11 Nov 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2022 - 29 Feb 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | EAST SUFFOLK COUNCIL | | Locality | WOODBRIDGE | | Post town | Ipswich | | Postcode | IP12 1RT | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH63 East Suffolk | | Local authority | East Suffolk | | Electoral ward | Melton | | Westminster constituency | Suffolk Coastal | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 9 Nov 2021 at 15:17 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a2b95510-daca-4be4-a7b1-bdcd65a7b8c2 - 19 Oct 2021 at 11:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a2b95510-daca-4be4-a7b1-bdcd65a7b8c2 - 29 Sep 2021 at 13:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a2b95510-daca-4be4-a7b1-bdcd65a7b8c2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a2b95510-daca-4be4-a7b1-bdcd65a7b8c2 9th November 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/eastsuffolk/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/eastsuffolk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a1061154-0b5e-4183-aeec-2cbcf8d693b7.json.