---
title: "Offshore Industry Advice SharePoint System"
ocid: "ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "JNCC SUPPORT CO"
published: "2019-02-01"
---

# Offshore Industry Advice SharePoint System

Buyer: JNCC SUPPORT CO  
Current stage: Award  
OCID: ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1

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## Summary

The procurement process for the Offshore Industry Advice SharePoint System was conducted by the JNCC Support Co., a buying organisation focused on providing nature conservation advice in offshore areas. This tender is classified under IT services, specifically for consulting, software development, Internet, and support, with a total contract value of £28,000. The procurement was initiated through an open procedure, with a tender period that ended on 13 February 2018. The contract period is set to run from 19 February 2018 to 28 March 2018, and the associated delivery is directed to Scotland, United Kingdom.

This tender presents opportunities for growth specifically for small and medium-sized enterprises (SMEs) that offer IT services and have experience with casework management systems. Companies proficient in SharePoint development and those familiar with the offshore industry’s regulatory requirements will be particularly well-suited to compete for this contract. As the JNCC Support Co. continues to innovate and improve its processes, there is potential for ongoing engagement from businesses that can align their offerings with the organisation's needs for efficient operational systems.

## Notice

Project Aims The Offshore Industries Advice team within JNCC require a new streamlined casework management system. This will enable them to replace the current ad-hoc system of spreadsheets and documents. JNCC have invested in Office365 as a centralised corporate platform for document creation, management and delivery. By utilising the SharePoint platform that comes with Office356, we can provide a resilient assured system that comes with a number of secondary advantages. 3. Project Background Offshore Industries Advice (OIA) JNCC has responsibility for the provision of nature conservation advice in the offshore area, defined as beyond 12 nautical miles (nm) from the coastline to the extent of the United Kingdom Continental Shelf (UKCS). The OIA team provides statutory and non-statutory nature conservation advice to Government and industry in relation to a range of offshore industries including, but not limited to, oil and gas, aggregate extraction and renewable energy. Requests for advice can come in the form of applications, via regulators, or direct requests for advice from operators or consultees. In addition to this, the OIA team provide a 24 hour pollution response service in the event of an offshore incident. Currently the OIA business workflow uses the following platforms to deliver various outcomes: * FogBugz: Case assignment, tracking, and updates When an electronic application is received the email request is forwarded to the FogBugz database where a unique case number is instantly generated and a copy of the email is stored. FogBugz is then populated with information relating to the case (see Section 5 for more details). This process includes assigning casework to a Case Officer who receives an automatic notification. Automatic notifications are also sent if a casework update is received and entered into the system. When casework is complete FogBugz is updated and the case closed out. * Master Spreadsheet (Excel): Case detail tracking The Master Spreadsheet is used to store and track comprehensive information relating to each piece of casework and includes a repetition of the information previously entered into FogBugz. The spreadsheet is divided into a series of worksheets to help identify and group the types of applications, of which there around 15. * EQA Spreadsheet (Excel): Evidence Quality and sign off Each piece of casework will have an Evidence Quality Assurance (EQA) sheet associated with it. These are separate excel documents which vary depending on the type of application. Information recorded within these sheets are used to track progress and provide an audit trail. This information may have been previously recorded in FogBugz and the Master Spreadsheet. * Timesheets: Time allocation per case Case Officers record time spent on a piece of casework in the Master Spreadsheet. In addition, time spend on Quality Assurance is also recorded. This information is pulled from the spreadsheet on a quarterly basi

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2dd0cfba-5ef0-4ed3-8e21-d120841bbc18 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Feb 2019 |
| Submission deadline | 13 Feb 2018 |
| Future notice date | Not specified |
| Award date | 22 Feb 2018 |
| Contract period | 26 Feb 2018 - 2 Apr 2018 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £28,000 |
| Lots value | Not specified |
| Awards value | £31,284 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | JNCC SUPPORT CO |
| Locality | PETERBOROUGH |
| Post town | Peterborough |
| Postcode | PE1 1JY |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH41 Peterborough |
| Local authority | Peterborough |
| Electoral ward | Central |
| Westminster constituency | Peterborough |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALSCIENT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 1 Feb 2019 at 14:43 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/2dd0cfba-5ef0-4ed3-8e21-d120841bbc18
- 25 Jan 2018 at 16:12 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b2d54369-3560-4571-a71b-1e8c09f08749
- 23 Jan 2018 at 10:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b2d54369-3560-4571-a71b-1e8c09f08749

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2dd0cfba-5ef0-4ed3-8e21-d120841bbc18
  1st February 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/b2d54369-3560-4571-a71b-1e8c09f08749
  25th January 2018 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/1bc8c7a9-57a2-4522-b284-9b5a10ebd785
  Offshore Industry ITT documents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a1ce6294-3321-4ea2-9016-364558c669c1.json.