--- title: "AI Transcription Tool" ocid: "ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3.json" source: "Contracts Finder" current_stage: "Award" buyer: "SWINDON BOROUGH COUNCIL" published: "2025-03-03" --- # AI Transcription Tool Buyer: SWINDON BOROUGH COUNCIL Current stage: Award OCID: ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3.json) ## Summary Swindon Borough Council (SBC) is seeking to procure an AI Transcription Tool to aid administrative tasks within the council. This opportunity falls under the industry category of software supply services, with additional classifications in software development, programming services of application software, and software implementation services (CPV codes: 72268000, 72262000, 72212000, 72263000). The procurement process has reached the award stage, with the contract awarded to Beam Up Limited for a potential total contract period of 7 years, starting on 13 February 2025 and ending on 12 February 2032. The contract has an estimated potential value between £560,000 and £2,100,000. Key dates include tender submission deadline by 26 November 2024 and tender clarifications submitted by 18 November 2024. The contract location is Swindon, England. This procurement provides expansive business growth opportunities, especially for software providers specialising in AI and automation tools. The total potential value of £2,100,000 makes it highly lucrative, with the ability to secure a long-term government contract promoting steady revenue growth. SMEs are encouraged to participate, given the council's suitability criteria, enhancing opportunities for smaller businesses with expertise in AI and software development. Companies well-suited for this tender include those with a track record in developing, supplying, and implementing advanced software solutions, particularly transcription and automation tools that can handle extensive usage demands. ## Notice Swindon Borough Council (SBC) wishes to invite expressions of interests from suitably qualified and experienced service providers for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between PS80,000.00 and PS300,000.00. The estimated value of the option to extend for a 12 month period is PS80,000.00 and PS300,000.00. The estimated potential total contract period of 7 years shall be between PS560,000.00 and PS2,100,000.00. Please note that the services are subject to demand and the expected volumes quoted of 31,912 hours per annum (and used for the purpose of evaluation) are not guaranteed. In addition, the Council reserves the right to increase the annual contract value up to PS300,000 per annum for each 12-month period, subject to use and budget approval. To participate, Suppliers will need to Register as a Supplier with ProContract www.supplyingthesouthwest.org.uk then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com. Tender clarifications to be submitted via Messaging in ProContract tender portal, by 18th November 2024 1200hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 26th November 2024 1200 hrs UK Local time via ProContract tender portal https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS)/Contracts Finder/ other web portals, However, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN748747. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/225addce-3fc1-47ab-ab97-d9e6dc3da1cd | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Mar 2025 | | Submission deadline | 26 Nov 2024 | | Future notice date | Not specified | | Award date | 28 Jan 2025 | | Contract period | 13 Feb 2025 - 12 Feb 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,100,000 | | Lots value | Not specified | | Awards value | £2,100,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SWINDON BOROUGH COUNCIL | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN1 2JH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Eastcott | | Westminster constituency | Swindon South | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | BEAM UP | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72212000 - Programming services of application software - 72262000 - Software development services - 72263000 - Software implementation services - 72268000 - Software supply services ## Release History - 3 Mar 2025 at 09:25 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/225addce-3fc1-47ab-ab97-d9e6dc3da1cd - 31 Oct 2024 at 16:29 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/449c3bcb-6734-4707-aa0a-d82abeef4249 - 28 Oct 2024 at 11:41 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ab4c2437-0468-4740-9b5c-34cdcaa23df5 - 28 Oct 2024 at 11:32 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3cfe162c-38f3-4201-958b-eb6cddb9ebc6 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/225addce-3fc1-47ab-ab97-d9e6dc3da1cd 3rd March 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/449c3bcb-6734-4707-aa0a-d82abeef4249 31st October 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/ab4c2437-0468-4740-9b5c-34cdcaa23df5 28th October 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/3cfe162c-38f3-4201-958b-eb6cddb9ebc6 28th October 2024 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=e7f4604a-7390-ef11-8130-005056b64545 To obtain a copy of the tender document, click on the link ## Notice URLs - http://www.swindon.gov.uk/ - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a1ff088f-bc5f-41c3-bd36-dab8d771d3d3.json.