---
title: "Software License, Service Visit and Cloud Hosting for the Merlin Alarm Management System"
ocid: "ocds-b5fd17-a217d468-4e77-4fec-97bc-519488972efa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a217d468-4e77-4fec-97bc-519488972efa"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a217d468-4e77-4fec-97bc-519488972efa.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a217d468-4e77-4fec-97bc-519488972efa.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF PORTSMOUTH"
published: "2025-04-30"
---

# Software License, Service Visit and Cloud Hosting for the Merlin Alarm Management System

Buyer: UNIVERSITY OF PORTSMOUTH  
Current stage: Award  
OCID: ocds-b5fd17-a217d468-4e77-4fec-97bc-519488972efa

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## Summary

The University of Portsmouth recently completed a procurement process for the provision of software licenses, service visits, and cloud hosting for its Merlin Alarm Management System. This tender falls under the 'services' industry category, specifically dealing with software packages and information systems (CPV code 48000000). The procurement utilised a direct method through a single tender action, as it was below the threshold, and had engaged with small and medium-sized enterprises (SMEs) for suitability. The contract was awarded on 3rd February 2025 to Initsys Limited, based in London, with the contract period commencing on 1st March 2025 and concluding on 28th February 2030. The value of the contract is £95,500, and the services are to be delivered at the University of Portsmouth, located at PO1 2UP in England.

This tender presents lucrative opportunities for SMEs, especially those specialising in software and security systems, as it facilitates ongoing involvement in supporting the university's critical alert infrastructure. Businesses that provide robust and compatible software solutions that integrate seamlessly with existing systems are well-suited for this kind of procurement. Participation in such contracts can offer stability and the potential for long-term partnerships with educational institutions, contributing to business growth within the service and technology sectors.

## Notice

The Merlin system software relays fire, lift, and Intrusion alarm signals from each building to the main security lodge. This alerts Security to the activation of alarms for investigation and is, as such, a significant part of the life-safe system on Campus. It must be serviceable and compatible with existing software systems at the University.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c58d6d71-11bb-4fcf-9911-4076cb50f841 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Single tender action (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Apr 2025 |
| Submission deadline | 1 Feb 2025 |
| Future notice date | Not specified |
| Award date | 3 Feb 2025 |
| Contract period | 1 Mar 2025 - 28 Feb 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | £95,500 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF PORTSMOUTH |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 2UP |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | St Thomas |
| Westminster constituency | Portsmouth South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INITSYS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 30 Apr 2025 at 09:02 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c58d6d71-11bb-4fcf-9911-4076cb50f841

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c58d6d71-11bb-4fcf-9911-4076cb50f841
  30th April 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a217d468-4e77-4fec-97bc-519488972efa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a217d468-4e77-4fec-97bc-519488972efa.json.