---
title: "Venue - Off campus graduations 2024"
ocid: "ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LEEDS TRINITY UNIVERSITY"
published: "2023-12-11"
---

# Venue - Off campus graduations 2024

Buyer: LEEDS TRINITY UNIVERSITY  
Current stage: Award  
OCID: ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7

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## Summary

LEEDS TRINITY UNIVERSITY is seeking an off-campus venue for its Graduation Ceremonies 2024. The venue must accommodate up to 250 graduands per ceremony, with specific spaces for gowning, registration, ceremony, and live streaming if required. The ceremonies are expected to take place in July and December 2024. The procurement method is a limited competitive quotation, with a contract value of £50,000 and a tender closing date of 6th April 2023.

This tender offers opportunities for small and medium enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations specializing in providing event services or venue management. Businesses with expertise in organising ceremonies, AV services, catering, and logistics are well-suited to compete. The procurement presents a chance for businesses located in or able to serve the Leeds area to engage with LEEDS TRINITY UNIVERSITY and showcase their capabilities in event planning and management.

## Notice

The university seeks to source an off-campus venue for its Graduation Ceremonies 2024. Venue specification * Capacity: o Ability to accommodate up to 250 graduands per ceremony, with four guests - total per ceremony: 1,250 - and staff involved (c.50) o Two Graduation ceremonies to be held per day (morning and afternoon) o One evening Honorary Fellowship ceremony to be held in July * Spaces: o Appropriate rooms to accommodate: Staff gowning/procession formation Student registration, gowning and photography Ceremony space with staging (to accommodate all graduands and at least two guests, plus staff) Live-streaming space if required (for remaining two guests if needed) Separate reception area for after the ceremony * Technology/AV requirements: o Wi-Fi within the venue o Appropriate lighting in ceremony space o Mic/lectern available for the speakers during the ceremony o Ability to livestream the ceremonies to YouTube * Facilities: o Able to accommodate/deliver a tokened drinks reception with alcoholic and non-alcoholic options, and option for guests to purchase more o All spaces and rooms must be accessible e.g. by lift/ramp * Availability: o Available for both July and December ceremonies (currently anticipated to take place w/c 15 July 2024 and w/c 16 December 2024) o Ability to set-up the day before with the space kept in-tact for the days/week of the ceremonies * Transport/travel links: o Good public transport links for travelling guests and/or suitable parking provision o Parking for supplier van * Location: o Relevant and accessible to Leeds Trinity University e.g. Leeds city centre, city of Leeds area, Horsforth area

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a7194829-a52d-4ce9-86f9-a3d3a1935e82 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Competitive quotation (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Dec 2023 |
| Submission deadline | 6 Apr 2023 |
| Future notice date | Not specified |
| Award date | 11 Dec 2023 |
| Contract period | 29 Apr 2023 - 31 Dec 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,000 |
| Lots value | Not specified |
| Awards value | £100,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEEDS TRINITY UNIVERSITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS18 5HD |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Horsforth |
| Westminster constituency | Leeds North West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LEEDS THEATRE TRUST |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79950000 - Exhibition, fair and congress organisation services

## Release History

- 11 Dec 2023 at 18:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a7194829-a52d-4ce9-86f9-a3d3a1935e82
- 27 Mar 2023 at 06:26 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8e814572-6de6-4d62-8c45-b2a5cc482c05

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a7194829-a52d-4ce9-86f9-a3d3a1935e82
  11th December 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/8e814572-6de6-4d62-8c45-b2a5cc482c05
  27th March 2023 - Opportunity notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a245c319-8e7e-4972-b67b-7a4f9fae9dd7.json.