---
title: "Document Management Solution"
ocid: "ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WEST YORKSHIRE COMBINED AUTHORITY"
published: "2025-03-18"
---

# Document Management Solution

Buyer: WEST YORKSHIRE COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67.json)

## Summary

West Yorkshire Combined Authority has awarded a contract to CLARITY INFORMATION SOLUTIONS LIMITED for providing a Document Management Solution to West Yorkshire Police. This contract was procured through the CCS Vertical Applications framework and employs a selective procurement method via a call-off from a framework agreement. The procurement, classified under the Hardware industry, covers the Yorkshire and the Humber region. The contract started on 1st April 2025 and will run until 31st March 2030, including two optional 12-month extensions, making it potentially a five-year agreement. The total contract value is £400,512, with a minimum value of £216,822.

This tender presents substantial opportunities for growth, particularly for small and medium-sized enterprises (SMEs) specialising in hardware or document management solutions. The contract's significant value and long duration provide a stable revenue stream and potential for technological enhancements and operational scalability. SMEs capable of delivering high-quality, reliable hardware solutions would be well-suited to participate in similar future opportunities, ensuring business expansion and enhanced industry reputation.

## Notice

West Yorkshire Combined Authority has awarded a contract for a Document Management Solution on behalf of West Yorkshire Police. The contract has been awarded via the CCS Vertical Applications framework for a period of 3 years + 2 optional 12 month extensions (5 years total)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c6bc2848-c8a5-46d4-912e-aa9bc261166b |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Mar 2025 |
| Submission deadline | 1 Mar 2025 |
| Future notice date | Not specified |
| Award date | 1 Mar 2025 |
| Contract period | 31 Mar 2025 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,512 |
| Lots value | Not specified |
| Awards value | £400,512 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST YORKSHIRE COMBINED AUTHORITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS1 2DE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CLARITY INFORMATION SOLUTIONS |

## CPV Codes

### Divisions

- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

### Codes

- 44316400 - Hardware

## Release History

- 18 Mar 2025 at 10:28 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c6bc2848-c8a5-46d4-912e-aa9bc261166b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c6bc2848-c8a5-46d4-912e-aa9bc261166b
  18th March 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a2c8b339-01de-4897-8396-5d893c523f67.json.