--- title: "Pre Procurement Market Engagement - Committee Management System" ocid: "ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20.json" source: "Contracts Finder" current_stage: "Planning" buyer: "NORTH HERTS DISTRICT COUNCIL" published: "2024-09-18" --- # Pre Procurement Market Engagement - Committee Management System Buyer: NORTH HERTS DISTRICT COUNCIL Current stage: Planning OCID: ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20.json) ## Summary North Hertfordshire District Council is currently in the planning stage for the procurement of a Committee Management System. The procurement exercise, categorised under "goods," involves exploring various committee management solutions available in the market. The main intent is to find a comprehensive system capable of managing agendas, minutes, decision sheets, and more, with a preference for cloud-based solutions integrated with other key systems such as the electoral register. The project is located in the East of England, UK, with the engagement set to conclude on 18th December 2024. This tender presents a prime opportunity for businesses specialising in document management systems, word-processing, and electronic publishing software packages. Additionally, firms offering helpdesk services, systems support, and compliance software packages could find significant business growth opportunities by responding to this tender. Companies with robust, integrative software solutions that can streamline committee management tasks will be well-suited to compete, especially those adept at working with local government requirements and E-Tendering platforms like the Supply Hertfordshire Portal. ## Notice North Hertfordshire District Council (the Council) is undertaking a pre procurement market engagement exercise to explore the Committee Management System options available and the different provision within these systems. It needs to be a comprehensive system, with the ability to manage all aspects of Committees, including (but not limited to) production of agendas, Minutes and Decision Sheets, Outside Organisation and Parish Council management and Forward Plans. The ability to use a cloud based software would be considered and ideally further integration with other key systems (i.e. an electoral register system) would be preferred. Please find attached a specification document and questionnaire for review and completion as to how you are able to meet these requirements. Additional information: North Hertfordshire District Council uses an E-Tendering system (In-Tend). Responses to the questionnaire must be returned through the Supply Hertfordshire Portal. To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home You must be registered on this website to respond. If you are already registered' you will not need to register again, simply use your existing username and password. Please note that there is a password reminder link on the homepage. Please ensure that you follow any instruction provided to you here. If you experience any technical difficulties please contact the Intend Helpdesk on 0845 557 8079 or by email support@in-tend.com Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/655a9587-00c3-4e92-9543-4cd20eae8cce | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Sep 2024 | | Submission deadline | Not specified | | Future notice date | 18 Dec 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORTH HERTS DISTRICT COUNCIL | | Locality | HERTFORDSHIRE | | Post town | Stevenage | | Postcode | SG6 3JF | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | North Hertfordshire | | Electoral ward | Letchworth South West | | Westminster constituency | North East Hertfordshire | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48170000 - Compliance software package - 48311100 - Document management system - 48312000 - Electronic publishing software package - 48316000 - Presentation software package - 48317000 - Word-processing software package - 72253100 - Helpdesk services - 72253200 - Systems support services - 72512000 - Document management services ## Release History - 18 Sep 2024 at 15:17 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/655a9587-00c3-4e92-9543-4cd20eae8cce ## Documents - https://www.contractsfinder.service.gov.uk/Notice/655a9587-00c3-4e92-9543-4cd20eae8cce 18th September 2024 - Early engagement notice on Contracts Finder - http://www.north-herts.gov.uk Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a328418e-d5fd-4185-b931-f3e5959fcc20.json.