---
title: "Election Management System"
ocid: "ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE ROYAL BOROUGH OF KINGSTON UPON THAMES"
published: "2017-11-23"
---

# Election Management System

Buyer: THE ROYAL BOROUGH OF KINGSTON UPON THAMES  
Current stage: Award  
OCID: ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2.json)

## Summary

Kingston Council, the buyer, is seeking an Election Management System to assist the Electoral Registration Officer and Returning Officer in fulfilling their statutory duties, including the publication and upkeep of an accurate register of electors. This procurement falls under the services category and involves a public open process. It was published on 16th August 2017, with the tender period concluding on 15th September 2017, and the contract set to start on 16th October 2017, lasting until 15th October 2022. The estimated contract value is £180,000, with a minimum threshold of £160,000, and the procurement is taking place in London, United Kingdom.

This tender presents significant opportunities for businesses specialising in software packages and information systems, particularly those with experience in electoral processes and compliance with local authority standards. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the project requires tailored solutions that enhance efficiency in electoral management. Companies that can contribute innovative digital solutions that align with Kingston Council's aim towards 'digital by default' practices will be particularly well-suited to compete for this contract.

## Notice

Kingston Council is procuring an Election Management System to ensure the Electoral Registration Officer and Returning Officer are able to continue to undertake their statutory duties by publishing and maintaining an accurate register of electors and managing elections respectively. The chosen EMS will need to comply with legislation and Kingston Council's ICT and data and information management procedures. The EMS should: - Allow the ERO to publish, maintain and distribute an accurate register of electors, updates and the absent voter record - Allow the RO to administer all statutory elections in line with legislation - Allow the RO to undertake 100% postal vote statement checking - Hold the polling scheme as designated by the Council and allow the electoral services team to update this as and when required - Facilitate a move towards 'digital by default', in line with the local authority's policy whilst ensuring legislative requirements are met.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/869334ae-321d-40cf-a043-8b25ec148d62 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Nov 2017 |
| Submission deadline | 15 Sep 2017 |
| Future notice date | Not specified |
| Award date | 17 Oct 2017 |
| Contract period | 18 Oct 2017 - 15 Oct 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £180,000 |
| Lots value | Not specified |
| Awards value | £180,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ROYAL BOROUGH OF KINGSTON UPON THAMES |
| Locality | KINGSTON |
| Post town | Kingston upon Thames |
| Postcode | KT1 1EU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Kingston upon Thames |
| Electoral ward | Kingston Town |
| Westminster constituency | Kingston and Surbiton |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 23 Nov 2017 at 16:17 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/869334ae-321d-40cf-a043-8b25ec148d62
- 16 Aug 2017 at 16:58 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/869334ae-321d-40cf-a043-8b25ec148d62

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/869334ae-321d-40cf-a043-8b25ec148d62
  16th August 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.kingston.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a36e21df-c3d8-4a7f-808d-29849b1cd6b2.json.