--- title: "Shaw Education Trust - Tender for Cleaning Services" ocid: "ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2019-10-29" --- # Shaw Education Trust - Tender for Cleaning Services Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Tender OCID: ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93.json) ## Summary The Shaw Education Trust is seeking bids for a tender titled "Tender for Cleaning Services," aimed at providing cleaning services to 13 educational locations across the West Midlands, UK. The procurement, classified under "School cleaning services" (CPV code: 90919300), is currently in the tender stage, with a closing date set for 29 November 2019 at 12:00. The total contract value is approximately £800,000 per annum, and the contract duration extends from 1 June 2020 to 31 May 2025. The procurement method employed is a selective restricted procedure, which allows for a more controlled tendering process, ensuring qualified suppliers are evaluated for this opportunity. This tender presents substantial opportunities for businesses specialising in cleaning services, particularly those experienced in managing contracts within the educational sector. Companies that can demonstrate capability in delivering high-quality cleaning for diverse environments, including high-dependency schools, will be well-suited to compete. The goal of consolidating multiple cleaning contracts into a single source will allow successful bidders to leverage economies of scale, providing a stable revenue stream as the Shaw Education Trust continues to expand and potentially adds more schools within the contract period. ## Notice The successful supplier will be required to provide cleaning services at the following 13 locations: - Kidsgrove High School, Gloucester Road, Kidsgrove, ST7 4DL, - Kidsgrove Primary School, Gloucester Road, Kidsgrove, ST7 4DJ, - Saxon Hill School - SEN, Kings Hill Road, Lichfield, WS14 9DE, - Newfriars FE - SEN, The Grove, Stoke-on-Trent, ST2 8BH, - Wolstanton High School, Milehouse Lane, Stoke-on-Trent, ST5 9JU, - Madeley High School, Newcastle Road, Crewe, CW3 9JJ, - Great Barr Academy, Aldridge Road, Great Barr, Birmingham, B44 8NU, - Brookfield School, Moorfield Road, Widnes, WA8 3JA, - Seabridge Primary School, Roe Lane, Newcastle, Staffordshire, ST5 3PJ, - Streethay Primary School, Yoxall Way, Streethay, WS13 8FT, - Unsworth Academy, Parr Lane, Bury, BL9 8LP, - Westleigh School, Westleigh Lane, Wigan, WN7 5NL, - Tottington High School, Laurel Street, Bury, Lancashire, BL8 3LY. The cleaning services provision at all the project schools have not been market tested since the ongoing expansion of the Trust and to ensure Best Value Principles are applied Shaw Education Trust along with the individual schools have made a decision to tender their cleaning services. Current student roll numbers across all 13 sites is circa 6 900 and the size of each school varies in size e.g. Primary, Secondary, SEN. Current annual contract value of all thirteen locations is circa 800 000 GBP per annum. Due to the expansion of the Trust over the past 2 years there is a mix of cleaning contractors currently in place across the Trust estate, 1 of the key objectives of carrying out the tender exercise is to reduce this number to a single sourced contract making it more manageable for the Trust to manage/monitor and to drive out economies of scale. As the Trust evolves and grows there may be any additional schools that come on stream that will be given the opportunity to novate their cleaning service provision over to the successful supplier during the contract term. On this basis the TUPE information that will be made available during the tender process will be supplied from several sources. For the avoidance of doubt TUPE Regulations including pension rights will apply to this contract where applicable. The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the clients on contract performance. It is imperative that an open book policy is offered to ensure that the Trust has total clarity on financial performance. It should be noted that some of the schools within the Trust are high dependency schools with students requiring Special Educational support throughout the school day. The successful Supplier must have the ability, understanding and resource to take this into account. Please note: This project is being advertised as a single lot. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/shaw/ The closing date for receipt of the Selection Questionnaire is 29.11.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/53c63df8-6730-4825-bdd7-156039fb94ba | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Oct 2019 | | Submission deadline | 29 Nov 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 May 2020 - 31 May 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £4,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | NEWCASTLE-UNDER-LYME | | Post town | Stoke-on-Trent | | Postcode | ST5 9JU | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG2 Shropshire and Staffordshire | | ITL 3 | TLG24 Staffordshire CC | | Local authority | Newcastle-under-Lyme | | Electoral ward | May Bank | | Westminster constituency | Newcastle-under-Lyme | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919300 - School cleaning services ## Release History - 29 Oct 2019 at 10:01 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/53c63df8-6730-4825-bdd7-156039fb94ba ## Documents - https://www.contractsfinder.service.gov.uk/Notice/53c63df8-6730-4825-bdd7-156039fb94ba 29th October 2019 - Opportunity notice on Contracts Finder - https://litmuspartnership.co.uk/sq/shaw/ SQ Documentation ~ Shaw Education Trust ## Notice URLs - http://www.shaweducationtrust.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a3d8e9d6-8d66-46d5-83ab-751a74406f93.json.