--- title: "Gametes storage alarm and notification system" ocid: "ocds-b5fd17-a427846b-0000-4a60-aa79-a360b82f6b29" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a427846b-0000-4a60-aa79-a360b82f6b29" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a427846b-0000-4a60-aa79-a360b82f6b29.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a427846b-0000-4a60-aa79-a360b82f6b29.json" source: "Contracts Finder" current_stage: "Planning" buyer: "GUY'S AND ST THOMAS' NHS FOUNDATION TRUST" published: "2024-08-06" --- # Gametes storage alarm and notification system Buyer: GUY'S AND ST THOMAS' NHS FOUNDATION TRUST Current stage: Planning OCID: ocds-b5fd17-a427846b-0000-4a60-aa79-a360b82f6b29 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a427846b-0000-4a60-aa79-a360b82f6b29) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a427846b-0000-4a60-aa79-a360b82f6b29.json) ## Summary Guy's and St Thomas' NHS Foundation Trust is in the planning stage for a tender titled "Gametes storage alarm and notification system," classified under the medical information systems and alarm-monitoring services industry categories. This procurement process involves implementing an alarm and notification system that ensures the safety and viability of stored gametes, adhering to regulations by the Human Fertilisation and Embryology Authority (HFEA). The geographic focus is the United Kingdom, with specific requirements for continuous temperature monitoring, audible and visual alarms, remote notifications, backup power supply, and compliance with both local and international standards. The planning process initiated on 6th August 2024, with an engagement end date of 26th August 2024. This tender represents a significant opportunity for businesses specialising in medical information systems, alarm-monitoring services, and related technology solutions. Companies involved in temperature monitoring, remote alarm systems, and compliance with regulatory standards will find this tender particularly relevant. Small and medium-sized enterprises (SMEs) are encouraged to participate, especially those that can provide robust, redundant systems with regular maintenance and training programmes for personnel. Engaging in this tender can position businesses as key players in the healthcare sector, particularly in ensuring the integrity and security of reproductive materials. ## Notice ACU undertakes fertility procedures that fall under the scrutiny of the Human Fertilisation and Embryology Authority (HFEA). The storage of gametes (sperm and oocytes) for reproductive purposes involves strict regulations and guidelines to ensure their safety, viability, and integrity. Here are key requirements for storage alarm systems: 1. **Temperature Monitoring**: - Continuous monitoring of storage temperatures. - Alarms for temperature deviations from the set range, typically -196degC for liquid nitrogen tanks used in cryopreservation. 2. **Alarm Systems**: - Audible and visual alarms for immediate alerting of personnel. - Remote alarm systems to notify responsible staff via phone, email, or other communication methods to contact staff outside normal working hours in case of an alarm event. There should also be - Backup power supply for alarm systems to ensure functionality during power outages. 3. **Data Logging**: - Continuous data logging of temperature and alarm events. - Regular review and maintenance of logs to ensure compliance and traceability. 4. **Redundancy and Fail-Safe Measures**: - Redundant sensors and alarm systems to prevent single points of failure. - Fail-safe mechanisms that activate in case of system malfunction. 5. **Regular Maintenance and Calibration**: - Routine checks and calibration of temperature sensors and alarm systems. - Scheduled maintenance to ensure all components are functioning correctly. 6. **Compliance with Regulatory Standards**: - Adherence to local and international standards such as those from the Human Fertilisation and Embryology Authority (HFEA), the American Society for Reproductive Medicine (ASRM), and the College of American Pathologists (CAP). 7. **Personnel Training**: - Regular training for staff on alarm response protocols. - Clear documentation and procedural guidelines for handling alarm events. 8. **Physical Security**: - Controlled access to storage areas to prevent unauthorized entry and tampering. - Security systems integrated with alarm monitoring. These measures collectively ensure the protection and viability of stored gametes, minimizing the risk of damage or loss due to temperature fluctuations or system failures. We are seeking knowledge of the market before commencing a formal procurement process. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5ba33ed5-bd11-4a2d-8851-8e0e55942034 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Aug 2024 | | Submission deadline | Not specified | | Future notice date | 26 Aug 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GUY'S AND ST THOMAS' NHS FOUNDATION TRUST | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 7NJ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI45 Lambeth | | Local authority | Lambeth | | Electoral ward | Waterloo & South Bank | | Westminster constituency | Vauxhall and Camberwell Green | | Delivery location | Not specified | ## CPV Codes ### Divisions - 33 - Medical equipments, pharmaceuticals and personal care products - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 33692000 - Medical solutions - 48814000 - Medical information systems - 79711000 - Alarm-monitoring services ## Release History - 6 Aug 2024 at 08:44 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/5ba33ed5-bd11-4a2d-8851-8e0e55942034 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5ba33ed5-bd11-4a2d-8851-8e0e55942034 6th August 2024 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/93a01a97-e0cb-4071-8c80-b110a31005d9 Pricing Template - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5cd02796-7d81-46fe-a2ec-f350cd589790 Pre market engagement doc for Alarms and monitoring system ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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