--- title: "CR21022 - Research into commercial lease terms for heat and energy efficiency related costs" ocid: "ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2021-02-24" --- # CR21022 - Research into commercial lease terms for heat and energy efficiency related costs Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Tender OCID: ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b.json) ## Summary The public procurement process led by UK Shared Business Services Limited (UK SBS) involves a tender titled "CR21022 - Research into commercial lease terms for heat and energy efficiency related costs," scheduled to conclude on 17 March 2021 at 11:00. This tender falls under the category of research and development consultancy services, with specific focus on how costs and responsibilities are allocated in the context of non-domestic buildings in England. The evaluation of bids will be conducted based on criteria outlined in the Invitation to Quote (ITQ) document, with the contract expected to commence on 5 April 2021 and terminate on 4 October 2021. Interested suppliers must submit their proposals through the Delta eSourcing Portal to ensure compliance with procurement regulations. This tender presents significant opportunities for growth, particularly for businesses specialising in property management, real estate consultancy, or energy efficiency solutions. Companies with expertise in heating systems, HVAC technologies, and building regulations would be well-suited to compete for this contract. The procurement method is an open procedure, which encourages participation from small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Engaging in this tender could allow these businesses to contribute to the UK's ambitious goals of decarbonisation and improving energy efficiency in the non-domestic sector, aligning with national policy initiatives aimed at net-zero emissions. ## Notice The final date and time for the submission of bids is Wednesday, 17 March 2021 at 11:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Brief Description of Requirement The overarching aim of the research is to investigate commercial leases to help us understand how the terms for rented non-domestic buildings in England allocate costs and responsibilities between the landlord and tenant for capital costs relating to replacing a heating system when it reaches the end of its life and operating costs related to energy bills, maintaining a heating system and related improvements. The contractor will investigate how the terms of the lease treat the following heating, ventilation, and air conditioning (HVAC) features of a building: * Space heating; * Hot water; * Air conditioning, ventilation, refrigeration, and cooling; * Building fabric; * Building instrumentation and control; * Carbon and Energy Management; * Equipment e.g. computer upgrade, motor controls; * Lighting; and * Other features identified as relevant by the contractor. The findings of this research project will represent important additions to our understanding of the terms for rented non-domestic buildings and feed into upcoming policies. Our current understanding, based on initial engagement with stakeholders, has indicated that tenants of non-domestic off-gas grid buildings frequently bear the cost of replacing heating systems, although other research such as that carried out to support Private Rented Sector Policy (PRS) suggests that cost allocation can vary widely depending on the type of landlord and sector. Despite some evidence of landlords bearing the costs of energy efficiency improvements, it is our understanding that where the lease allows the landlord to do so, these costs are often passed onto tenants. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the ITQ document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: 33TT65M7E5 Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity. Interested organisations should ensure that they allow a suffiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no merit or worth and should not be relied upon by any organisation submitting a response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with the successful organisation , this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5f522e42-6077-4dee-809f-7be6809249ea | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Feb 2021 | | Submission deadline | 17 Mar 2021 | | Future notice date | 12 Feb 2021 | | Award date | Not specified | | Contract period | 4 Apr 2021 - 4 Oct 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | TLI London | ## CPV Codes ### Divisions - 73 - Research and development services and related consultancy services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 73200000 - Research and development consultancy services - 79300000 - Market and economic research; polling and statistics ## Release History - 24 Feb 2021 at 16:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5f522e42-6077-4dee-809f-7be6809249ea - 24 Feb 2021 at 16:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5f522e42-6077-4dee-809f-7be6809249ea - 24 Feb 2021 at 09:55 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/81e65515-89bd-415f-a53f-d145b817dcfd - 29 Jan 2021 at 10:32 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/81e65515-89bd-415f-a53f-d145b817dcfd ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5f522e42-6077-4dee-809f-7be6809249ea 24th February 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/81e65515-89bd-415f-a53f-d145b817dcfd 24th February 2021 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e1527cdc-229c-40f8-b2fe-6eddb86e3ecd CR21022 Invitation to Quote Questions - https://www.contractsfinder.service.gov.uk/Notice/Attachment/f68580a2-e496-4d7e-9aae-4613b99e8b46 Invitation to Quote - https://www.contractsfinder.service.gov.uk/Notice/Attachment/984f3eed-d8d0-4bd0-8d72-7fc4485e4cf1 CR21022 S1 Purchasing Contract - https://uksbs.delta-esourcing.com Delta eSourcing Portal - https://www.contractsfinder.service.gov.uk/Notice/Attachment/457837b6-7817-40da-b62a-3a0955b2e7e3 CR21022 - S1 Services Purchasing Contract ## Notice URLs - http://www.uksbs.co.uk - http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a4b358d8-6fb8-4e2a-bcd5-50075354810b.json.